Junior Operations Executive

Role Overview:

The Junior Operations Executive will be a key member of the team, providing critical support in finance, treasury, human resources, project teams, and general office administration to ensure seamless organizational operations.

Major Tasks:

• Maintain and manage financial records, including preparing invoice summaries and processing expense reimbursements;
• Liaise with external bookkeeping companies to provide invoices, supporting documentation, and other financial information required for bank reconciliation and bookkeeping;
• Assist with the project tender and payment request approval processes by ensuring timely registration and tracking in the office automation system;
• Support the tender process for choosing service providers and suppliers, ensuring efficient execution and monitoring of payment workflows;
• Coordinate office supplies, logistics, and business-related reservations;
• Support HR functions, including recruitment, onboarding, tracking employee attendance records, and collaborating with external consultants and legal counsels on HR-related topics;
• Support the asset management of corporate property and the external service providers;
• Plan and execute corporate events, such as team-building activities and social impact initiatives, fostering collaboration and community engagement;
• Create professional presentations and detailed meeting minutes and memos.

Requirements:

• Bachelor’s degree in Management, Accounting, Finance, HR or a related field;
• Full professional proficiency in English and Portuguese is required. Mandarin language skills are an advantage but not mandatory;
• Proficient in MS Office Suite (Excel, PowerPoint, Word, Outlook);
• Excellent communication, organizational, and multitasking skills;
• Self-motivated, humble, enthusiastic, detail-oriented, and results-driven, with a hands-on approach to tasks;
• Candidates must be legally authorized to work in Portugal.

Please submit CV in English.