Junior PA /Billing Administrator

About Us

We are a 12 lawyer Legal 500 ranked boutique law firm based in the heart of Central London, serving a diverse international client base. We are known for our unconventional thinking, cultural diversity, and the high calibre of our work. We are now looking for a talented and motivated Junior PA to join our close-knit operations team.

The Role

Reporting to the Practice Manager, you will be a key operational hub for the firm, working alongside two other Pas, between finance, compliance, marketing and other PA duties. You will be liaising between the legal team and finance team to produce accurate and timely invoices, keep on top of debtors, manage compliance training, update policies and forms, coordinate legal directory submissions such as Chambers & legal 500, diary management, phones and cover for the other two assistants.

This is a role for someone who likes to work fast and independently, enjoys variety and is able to maintain accuracy and attention to detail throughout. You will enjoy coming up with new ideas on how to streamline and improve processes.

What You Will Do

Admin & Operations

• Conduct routine audits of active and archived matters in storage
• Organise compliance training, maintain firm records, and monitor regulatory updates
• Review and refresh policies and procedures on a regular cycle
• Compliance projects such as researching providers and technology solutions
• Diary management, meeting coordination, and tasks relating to BD, marketing, and directory submissions
• Maintain the new business leads list and contact list and follow up with the team

Finance & Billing

The firm typically issues between 10 and 20 invoices per month, reflecting the bespoke, high-value nature of our client work. Many of our matters are sensitive and involve important long-standing client relationships, and as such this role demands an exceptionally high level of accuracy and attention to detail.

• You will run the monthly billing cycle end to end, working in close liaison with the legal and finance teams
• Ensure fee earners submit accurate and timely time records and that all disbursements are correctly recorded and billed
• Review WIP with the legal team to ensure matters are billed appropriately and nothing is missed
• Issue and send invoices to clients in a timely and accurate manner
• Oversee payment tracking and lead recovery efforts on outstanding invoices
• Act as the primary point of contact for all client and internal enquiries regarding bills
• Maintain clear, accurate and contemporaneous records across the billing function, ready to report to Management at any time

About You

• Educated to degree level or equivalent, or able to demonstrate equivalent professional experience
• Minimum 2 years’ experience working within a UK law firm, with demonstrable end-to-end billing experience (WIP review, issuing bills, debt recovery)
• Solid hands-on experience of law firm file opening
• A basic understanding of the SRA Accounts Rules a plus
• Fast and confident with Excel; highly IT literate across practice management systems
• A natural improver — you spot inefficiencies and see them through to resolution
• Positive, professional, and self-starting; you take ownership without being prompted
• Articulate and professional in manner, with clear written and verbal communication skills
• Foreign language skills are a welcome bonus

Our Values

International — We embrace cultural diversity in our team and our client base

Unconventional — We encourage innovative thinkers who challenge the status quo

Respect — We foster a courteous, positive workplace, free from gossip

Benefits:

• Private medical insurance
• Hybrid Working (1 day per week)

Experience:

• law firm : 2 years (required)

Work Location: Hybrid remote in London WC1V 6PL

Pay: £42,000.00-£45,000.00 per year

Application question(s):

• How many years experience do you have working in a law firm?

Work Location: Hybrid remote in Holborn