Junior Personal Assistant

Overview:

We are looking for a proactive, organised, and motivated Junior Personal Assistant (PA) to provide administrative and executive support to Management. This role offers hands-on experience in executive support, business coordination, and office administration within a fast-paced and growing organisation. Fresh graduates with the right attitude are encouraged to apply.

Key Responsibilities

Executive Support

• Provide administrative and executive support to Management to ensure smooth day-to-day operations.

• Manage Management's calendars, schedule appointments, and coordinate meetings, business engagements, and travel itineraries.

• Manage calls, emails, and correspondence professionally on behalf of Management when required.

• Prepare meeting materials, briefing notes, reports, presentations, and other business documents.

• Attend meetings, prepare accurate minutes, and follow up on action items to ensure timely completion.

Coordination & Communication

• Screen, prioritise, and coordinate requests, appointments, and communications to optimise Management's schedule.

• Liaise professionally with internal departments, clients, suppliers, and external stakeholders.

• Coordinate travel arrangements, accommodation bookings, transportation, and other business logistics.

Administration

• Organise and maintain filing systems, ensuring proper organisation, confidentiality, and easy retrieval of important documents.

• Handle confidential business and personal information with the highest level of discretion.

• Support general office administration and contribute to the smooth day-to-day office operations.

• Perform occasional work-related errands, including banking, document submissions, collections, and deliveries.

Other Responsibilities

• Assist with ad-hoc assignments, projects, and business initiatives as assigned by Management.

• Perform any other duties and responsibilities assigned by Management from time to time.

Qualifications

• Minimum qualification: SPM/"O" Level, Professional Certificate, Diploma, or equivalent.

• Fresh graduates are encouraged to apply. Candidates with up to 2 years of experience in administration, executive support, customer service, or personal assistant roles will have an added advantage.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

• Good command of English and Bahasa Malaysia, both written and spoken. Mandarin proficiency is an advantage to facilitate communication with Mandarin-speaking colleagues, clients, and stakeholders.

• Possess a valid driving licence and own transport for occasional work-related travel.

Skills & Attributes

• Strong organisational, multitasking, and time-management skills.

• High level of integrity, professionalism, and discretion in handling confidential information.

• Proactive, resourceful, and able to work independently with minimal supervision.

• Excellent attention to detail with strong problem-solving abilities.

• Positive attitude, adaptable, and willing to learn.

• Excellent interpersonal and communication skills.

• Able to perform well under pressure and manage multiple priorities effectively.

Why Join Us?

At Athrotech Sdn. Bhd., we believe our people are our greatest asset. Joining us means you'll have the opportunity to:

• Work Closely with Management – Gain first-hand exposure to executive support, business operations, and strategic decision-making.

• Accelerate Your Career Growth – Receive hands-on training, mentorship, and practical experience to build a strong foundation for your future career.

• Develop Valuable Skills – Enhance your communication, organisation, coordination, and problem-solving abilities through real business exposure.

• Supportive Team Culture – Be part of a collaborative, respectful, and positive working environment where your contributions are recognised and valued.

• Competitive Rewards – Enjoy an attractive remuneration package, employee benefits, and a stable career with a growing organisation.