Junior Personal Assistant to Director

The Role

We are looking for a confident, intelligent and proactive Personal Assistant to provide direct support to the Director of a housing business.

This is a varied role involving business administration, communication with external organisations, document preparation, research and general support with the day-to-day running of the business.

Previous PA experience is not required. We are more interested in finding someone who learns quickly, communicates confidently and can be trusted to take ownership of tasks and see them through.

Responsibilities

Duties may include:

• Providing general administrative support to the Director
• Making professional outbound calls and following up ongoing matters
• Liaising with accountants, landlords, businesses and other external organisations
• Assisting with general company administration and compliance
• Drafting letters, agreements, contracts and other business documents
• Creating and maintaining professional templates and company records
• Conducting research and gathering information as required
• Using Word, Excel and AI tools such as ChatGPT to complete work efficiently
• Keeping track of outstanding matters, deadlines and follow-ups
• Attending occasional meetings with the Director
• Undertaking other reasonable business-related tasks as required

About You

We are looking for someone who is:

• Confident, articulate and comfortable speaking with professionals
• Proactive and able to work independently
• A quick learner with strong problem-solving skills
• Highly organised and reliable
• Strong in written and spoken English
• Numerate and comfortable working with figures
• Competent using Microsoft Word and Excel
• Confident using technology and AI tools
• Able to research unfamiliar subjects and use available resources to find solutions
• Comfortable asking questions and speaking up when necessary
• Able to handle confidential information professionally.
• GCSEs in English and Maths required.

No previous PA experience is necessary. This role may particularly suit a capable student, recent school/college leaver or someone looking to gain practical business experience.

Working Arrangement

The position is hybrid and based around Birmingham.

Hours are flexible and will depend on workload, typically averaging around 20 hours per week. There may be periods where additional availability is required.

There are no fixed daily hours; however, candidates must have reasonable weekday availability between 9am and 5pm to communicate with businesses and attend meetings when required.

The successful candidate will work closely with the Director while also being trusted to manage tasks independently.

Pay: From £800.00 per month

Application question(s):

• What days and hours will you be able to work?
• Do you have your own laptop or computer? Please specify
• On a scale of 1–10, how confident are you using Microsoft Word, Excel and AI tools such as ChatGPT? Please briefly explain your rating.

Education:

• GCSE or equivalent (required)

Work Location: Hybrid remote in Birmingham