Junior PMO - New ERP

Role overview The Junior Project Manager/ Graduate provides essential operational and administrative support to the Lead PMO, ensuring the smooth execution of governance, reporting, and daily ways of working across the New ERP - BTL on RISE programme. They act as the operational engine of the PMO. The role focuses on data hygiene, schedule coordination, reporting aggregation, and administrative rigor.

Key Responsibilities

• Coordinate end-to-end logistics and deliverables for all PMO meetings and governance forums, ensuring presentation packs are prepared, accurate minutes are captured, and action items are tracked to closure.
• Status Reporting & Dashboards: Chases workstream leads for updates, checks data completeness, flags missing information
• Monitors the central RAID log, ensures items are regularly updated by owners, and tracks mitigation deadlines.
• Acts as the first point of contact for PM software (e.g., Jira, Confluence), and maintains templates.
• Support the maintenance of project expenses and highlights variances against baselines.
• Proactively handle day-to-day PMO administration, including calendar management, room bookings, workshop logistics, attendee coordination, and accurate note-taking.
• Maintain a strong , balancing structured PMO support with hands-on execution to maintain programme momentum.

Key Competencies

• Meticulous in reviewing progress updates, document packs, and data logs; catches discrepancies, formatting issues, or missing inputs before materials reach leadership.
• Excellent time management; able to balance multiple routine tasks (e.g., weekly status reporting) alongside ad-hoc logistics requests in a fast-paced environment.
• Respects and enforces established frameworks, templates, and ways of working across diverse workstreams.
• Confident, polite, and persistent in diplomatic "chasing" of workstream leads and PMs to meet reporting deadlines and close out action items.
• Able to summarize complex updates into clear, concise meeting minutes, action logs, and status updates.
• Approaches workstreams with a supportive, collaborative mindset, making it easy for project teams to engage with the PMO.
• A proactive "no task too small" attitude; willing to roll up sleeves to solve administrative hurdles, room bookings, or session setups to keep the programme moving.
• Identifies minor operational bottlenecks (e.g., broken links, missing pre-reads, outdated templates) and proposes practical fixes.
• Stays calm and structured when meeting schedules, priorities, or workstream deliverables shift quickly.
• Working knowledge or quick adaptability to PM software (e.g., Jira, Confluence).
• Basic skills in Excel(tracking logs, basic formulas, formatting) and PowerPoint / Slides (deck formatting, visual consistency)

Experience & qualifications

• Experience: 1-3 years in project coordination, business administration, or operations support.
• Core Skills: Strong attention to detail, baseline proficiency in project management software/Excel, solid business writing, and confident communication.
• Mindset: Highly organized, proactive, comfortable chasing people for updates diplomatically, and process-oriented.

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