Junior Production Coordinator

Job Summary

The Junior Production Coordinator supports the smooth execution of 3D animation projects by coordinating production schedules, managing project documentation, overseeing talent administration, handling contract-for-service arrangements, and ensuring timely processing of talent payments. This role serves as a key communication link between production teams, freelancers, artists, and management to ensure projects are delivered on schedule and within budget.

1. Production Coordination

• Assist in planning, scheduling, and monitoring animation production timelines.
• Coordinate daily activities between producers, project managers, artists, animators, and external talents.
• Track project progress and update production status reports.
• Organize production meetings, prepare agendas, and record meeting minutes.
• Follow up with team members to ensure deadlines and deliverables are met.
• Escalate production risks, delays, or resource issues to management.

2. Documentation Management

• Maintain accurate records of production schedules, project files, and reports.
• Organize and update project documentation in company databases and shared drives.
• Prepare and distribute internal production reports and status updates.
• Manage filing systems for contracts, invoices, purchase orders, and other related documents.
• Ensure all project documentation complies with company policies and client requirements.

3. Talent Management

• Coordinate onboarding and offboarding processes for freelance and contract talents.
• Maintain talent databases including contact details, availability, rates, and performance records.
• Liaise with artists, animators, voice actors, and other creative professionals regarding project assignments.
• Monitor talent availability and assist in resource planning.
• Support recruitment efforts by coordinating interviews and talent assessments when required.

4. Contract for Services Administration

• Prepare and manage Contract for Service (CFS) agreements for freelancers, vendors, and external talents.
• Ensure contracts are completed, reviewed, and signed before project commencement.
• Monitor contract validity periods and renewal requirements.
• Maintain proper records of all service agreements and supporting documents.
• Coordinate with HR, Finance, and Management regarding contract compliance.

5. Talent Payment Coordination

• Verify work completion and supporting documents before payment processing.
• Prepare payment requests and coordinate with the Finance department to ensure timely payments.
• Maintain records of invoices, payment schedules, and payment status.
• Follow up on outstanding invoices and payment-related queries from talents.
• Ensure payment documentation is complete and compliant with company procedures.

Education

• Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Project Management, Media Production, Animation, or related fields.

Experience

• Fresh graduates are encouraged to apply.
• 1-2 years of administrative, production coordination, HR, or project coordination experience is an advantage.
• Experience in animation, gaming, media, or creative industries will be added advantage.

Job Type: Contract

Pay: RM1,800.00 - RM1,900.00 per month

Work Location: In person