Junior Project Coordinator

Hexr Factory is a next-generation immersive technology company and an Unreal Engine Authorized Service Partner — redefining how businesses and teams turn ideas into reality through powerful, real-time digital experiences.

We don’t just build products — we engineer dynamic, interactive ecosystems that transform complex concepts into compelling, high-impact solutions. From cutting-edge digital twins and advanced simulations to fully interactive platforms, our work enables sectors such as AEC, real estate, automotive, edtech and enterprise to visualise, communicate and operate with exceptional clarity and accuracy.

At Hexr, innovation is at the core of everything we do. Our multidisciplinary team blends deep interactive realtime 3D expertise with leading-edge software engineering, design thinking and high-fidelity visualization to deliver visually striking, technically robust experiences across web, desktop and mobile environments.

This is a place for ambitious thinkers and problem-solvers — people who want to push boundaries, build meaningful technology and create experiences that don’t just look good, but truly make an impact.

Role Overview

We are looking for a Project Coordinator with 1–3 years of relevant experience to support the day-to-day execution of cross-functional projects. The role is focused on keeping work organised, maintaining accurate project information, coordinating reviews and handovers, and helping leads identify risks early. This is a hands-on coordination role, not a Project Manager position.

Key Responsibilities

• Maintain project plans and trackers with clear tasks, owners, priorities, due dates, dependencies and current status.
• Follow up on progress and verify updates against available files, versions, review comments or approvals before reporting completion.
• Coordinate daily stand-ups, reviews and internal checkpoints; record decisions, actions, blockers and unresolved questions.
• Convert requirements and feedback from meetings, email and chat into clear, trackable actions.
• Monitor deadlines and dependencies, flag risks early, and communicate the likely impact and required decision to the relevant lead.
• Prepare concise project updates covering confirmed progress, at-risk items, blockers and decisions required.
• Maintain meeting notes, action logs, change records and other project documentation in the agreed source of truth.
• Coordinate handovers between teams only after required review, approval, version and file-link checks are complete.
• Support resource and capacity visibility, including planned leave and competing priorities, while working with project leads on practical schedule changes.
• Help improve tracking, reporting and follow-up routines using spreadsheets, project tools, automation or carefully verified AI assistance.
• Handle client and internal project information with discretion and confidentiality.

Required Skills And Experience

• 1–3 years of experience in project coordination, production coordination, PMO support or a comparable delivery-focused role.
• Practical experience using spreadsheets and at least one project or task-management tool.
• Working knowledge of task planning, dependencies, risks, status reporting, reviews, approvals and handovers.
• Clear written and verbal communication, strong attention to detail and consistent follow-through.
• Ability to work with creative and technical teams, ask precise questions and escalate issues with useful context.
• A bachelor’s degree or equivalent practical experience is acceptable. An MBA or project-management certification is welcome but not required.
• Familiarity with Agile or Scrum routines and basic reporting or automation workflows is an advantage.