Junior Project PMO – BSS Project

Location: Kuala Lumpur, Malaysia

Employment Type: 6 months Contract

About the Role

We are seeking a Project PMO to support the successful delivery of a large-scale Telecom Business Support Systems (BSS) project.

The successful candidate will work closely with the Project Manager, delivery teams, and customer stakeholders to ensure effective project planning, tracking, reporting, governance, and coordination throughout the project lifecycle.

This role is responsible for maintaining project visibility, ensuring timely follow-up on actions, managing project documentation, and supporting governance activities to keep project deliverables on track.

Key Responsibilities

Project Planning & Tracking

• Maintain and update project plans, milestone trackers, and RAID logs (Risks, Actions, Issues, and Decisions).
• Monitor task progress across multiple workstreams and follow up on outstanding actions.
• Track project timelines, dependencies, and deliverables to ensure timely completion.

Project Reporting & Governance

• Prepare weekly and monthly project status reports, dashboards, and steering committee materials.
• Support project governance meetings, including meeting coordination, minutes preparation, and action tracking until closure.
• Assist with project audits, quality reviews, and governance checkpoints.

Documentation Management

• Manage project documentation, including version control and deliverable sign-off records.
• Maintain accurate project records and ensure documentation compliance.

Change & Resource Management

• Support change request (CR) tracking and maintain project change logs.
• Monitor resource allocation, timesheets, and basic project cost information.
• Coordinate daily project activities with internal teams, subcontractors, and customer stakeholders.

Requirements

• Bachelor’s Degree in IT, Engineering, Business, or related fields.
• 1–3 years of experience in PMO, project coordination, project administration, or related roles.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Strong proficiency in Microsoft Excel, PowerPoint, MS Project, or similar project planning tools.
• Strong organisational skills with excellent attention to detail and follow-up capability.
• Good written and spoken English; Mandarin and Bahasa Malaysia proficiency are an advantage.
• Able to work effectively in a fast-paced environment with multiple stakeholders.

Preferred Qualifications

• Experience supporting telecommunications or IT system delivery projects, such as:
• Business Support Systems (BSS)
• Operations Support Systems (OSS)
• Billing systems
• Customer Relationship Management (CRM) platforms
• Basic knowledge of project management methodologies such as:
• PMP
• PRINCE2
• Agile methodology

Key Skills Required

✅ Project coordination
✅ Stakeholder management
✅ Project reporting
✅ Documentation control
✅ Risk & issue tracking
✅ Meeting coordination
✅ Timeline monitoring
✅ MS Excel / PowerPoint / MS Project

Ideal Candidate Profile:
A detail-oriented and highly organised project coordinator who can support project governance, maintain accurate reporting, and ensure smooth coordination between project teams and stakeholders in a large-scale telecom technology environment.

Pay: RM6,000.00 - RM8,000.00 per month

Application Question(s):

• Do you have experience in any telecommunications or IT system delivery projects? If yes, kindly specify.
• What is your current and expected salary?

Experience:

• PMO, project coordination, project administration: 1 year (Required)

Language:

• Mandarin (Required)

Work Location: In person