Junior Purchasing Executive (Mandarin Speaking)

Job Responsibilities

1. Procurement & Purchasing

• Handle daily purchasing activities, including preparation and issuance of Purchase Orders (PO).
• Monitor purchase orders and follow up on order confirmations, production schedules, and delivery arrangements.
• Ensure timely procurement of products and materials to meet operational requirements.
• Maintain accurate purchasing records and track outstanding orders.

2. Supplier Coordination & Communication

• Liaise with local and oversea suppliers regarding product enquiries, quotations, orders, and deliveries.
• Follow up with suppliers on production progress, shipment schedules, and estimated delivery dates (ETD/ETA).
• Coordinate with suppliers to resolve issues relating to shortages, delays, damaged goods, and incorrect deliveries.
• Maintain good working relationships with existing suppliers.

3. Quality Control

• Assist in monitoring product quality to ensure compliance with company requirements and specifications.
• Coordinate with suppliers on product defects, quality complaints, and corrective actions.
• Follow up on replacement items, defective products, and warranty-related matters.
• Maintain proper records of quality issues and supplier feedback.

4. Inventory Monitoring

• Monitor inventory levels and identify stock replenishment requirements.
• Coordinate purchasing activities to minimise stock shortages and overstock situations.
• Review stock movement and purchasing records to support inventory planning.
• Work closely with the warehouse and relevant departments to ensure inventory accuracy.

5. Sample Management

• Coordinate sample requests, arrangements, and deliveries with suppliers.
• Maintain proper records of product samples, specifications, and approval status.
• Monitor sample inventory and ensure samples are properly organised and maintained.
• Follow up on sample modifications, replacements, and approvals.

6. Data Entry, Documentation & Filing

• Perform accurate and timely data entry for purchasing, inventory, and supplier-related information.
• Maintain and update purchasing records, supplier information, product details, and delivery schedules.
• Organise and maintain proper filing of purchase orders, invoices, delivery orders, and other relevant documents.
• Assist in preparing purchasing reports and maintaining accurate records for management review.

7. General Administrative & Operational Support

• Coordinate with internal departments to support purchasing and operational requirements.
• Assist in resolving daily purchasing and inventory-related issues.
• Perform other ad hoc duties as assigned by management.

Job Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Purchasing, Logistics, or a related field.
• Fresh graduates are encouraged to apply; relevant working experience is an added advantage.
• Proficiency in spoken and written Mandarin is required for effective communication with China-based suppliers regarding purchasing, product specifications, production schedules, quality issues, and delivery arrangements.
• Good command of English and Bahasa Malaysia.
• Good communication, coordination, and interpersonal skills.
• Proficient in Microsoft Excel, Word, and basic computer applications.
• Good organisational skills, attention to detail, and ability to manage multiple tasks.
• Able to work independently and as part of a team.
• Responsible, proactive, willing to learn, and able to work within deadlines.

Key Skills

• Purchasing & Procurement Coordination
• Supplier Communication & Follow-up
• Purchase Order & Delivery Tracking
• Inventory Monitoring & Stock Replenishment
• Product Quality Control
• Sample Coordination & Management
• Data Entry & Documentation

Pay: RM2,800.00 - RM3,200.00 per month

Benefits:

• Free parking

Application Question(s):

• What's your expected monthly basic salary?
• What is your availability? (notice period)
• Are you Malaysian citizen?

Education:

• Bachelor's (Preferred)

Language:

• Mandarin (Required)

Work Location: In person