Junior Receptionist and Office Admin

Position Title: Junior Receptionist & Office Administrator
Location: Melbourne CBD
Employment Type: Full-time
 
Role Overview
 
Are you a tech-savvy, proactive multi-tasker looking to jumpstart your career in corporate operations? Our client's are a leading global provider of technology consulting and digital solutions, and we're looking for a dynamic Junior Receptionist & Office Administrator to join their team in the Melbourne CBD! In this high-energy entry-level role, you will represent their brand at the front desk, support day-to-day facilities and administrative operations, and collaborate with cross-functional teams to keep their office running seamlessly.
 
What You'll Be Doing

• Front-of-House & Hospitality: Warmly greet clients and guests, manage visitor arrivals, and coordinate coffee, snacks, or catering from local Melbourne cafes for meetings and VIP visits
• Access Control & Security Systems: Take end-to-end ownership of thier Access Control and Biometric systems for employee and visitor access (full vendor handovers and technical training provided!).
• Meeting & Experience Hub: Oversee meeting room bookings, set up video conferencing technology, and help organize internal events, team celebrations, and office decorations.
• Facilities & Building Coordination: Partner with Building Management for daily office upkeep, housekeeping standards, access card issuance, and vendor entries. Serve as an active Fire Warden and participate in mandatory safety drills.
• Supplies & Inventory Management: Keep the office fully stocked—managing procurement, stock counts, replenishment, and issuance of stationery, office supplies, and pantry consumables.
• Mail & Logistics: Handle incoming and outgoing mail, post office boxes, and daily courier distribution.
• Vendor & Asset Support: Maintain their Asset Register, track Annual Maintenance Contracts (AMCs), source new vendors alongside existing service providers, and assist with supplier invoice processing.
• Finance & Operational Admin: Assist with accounts payable, budget planning, expense tracking, employee databases, and monthly MIS/operational reporting.
• Audit & Compliance Support: Provide inputs for internal and external audits while strictly adhering to company and client policies, processes, and procedures.
• Cross-Functional Collaboration: Work closely with colleagues across Sales, Pre-sales, HR, Immigration, RMG, and TIM to support company-wide initiatives and assist with ad-hoc admin tasks.

What We're Looking For

• Experience: 1-2 years in a similar role
• Communication & Energy: Upbeat, professional, and confident in interacting with visitors, suppliers, and internal executives.
• Tech-Savvy: Quick to learn office technologies, security platforms, and administrative software.
• Organization & Drive: Highly structured, detail-oriented, and excited to take ownership of a varied day-to-day workload.

This job will not be on the market long, so do not dilly dally. If you want it apply immediately!
 
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