KOL Admin Specialist

Job Summary

We are looking for a detail-oriented KOL Admin Staff to manage the operational and administrative aspects of KOL/influencer marketing campaigns. This role focuses on data validation, contract preparation and follow-up, and payment management to ensure campaigns are executed smoothly and on time.

Key Responsibilities

• Validate and maintain accurate KOL data, including profiles, paper works, deliverables, and campaign information.
• Prepare and manage KOL contracts in line with approved campaign scopes and internal guidelines.
• Track contract status and follow up with KOLs or agencies to ensure timely completion.
• Manage end-to-end KOL payment processes, including payment request preparation, verification, and coordination with finance teams.
• Ensure timely and accurate payment to KOLs and resolve any payment-related issues.
• Support campaign teams by managing administrative and operational tasks related to campaign execution.
• Coordinate with internal stakeholders (Campaign, Finance, Legal, Procurement) to ensure smooth operations.
• Maintain organized documentation and records for audit and compliance purposes.
• Ensure all processes comply with internal SOPs, SLAs and client requirements.

Requirements

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 1–3 years of experience in administration, operations, influencer/KOL management, or a similar role.
• Strong attention to detail and data accuracy.
• Good organizational, coordination, and follow-up skills.
• Familiarity with contracts, invoicing, and payment processes is an advantage.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Google Workspace.
• Fluent in English