Lab Administrative Assistant

About Rythm Health

Rythm Health is a growing diagnostics and healthcare company based in Omaha, Nebraska. As we scale our lab operations and team, we're looking for a proactive, detail-oriented Administrative Assistant to be the friendly first point of contact for our office and a key partner in keeping our day-to-day office operations running smoothly.

THE ROLE

The Administrative Assistant provides front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.

WHAT YOU'LL DO

Front Desk & Reception

• Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
• Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs

Meeting & Calendar Support

• Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
• Take notes/minutes during meetings and distribute action items and summaries
• Help coordinate logistics for larger meetings, offsites, or visits from partners/investors

Office & Vendor Management

• Order and maintain inventory of office and kitchen supplies
• Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
• Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
• Keep common areas, kitchen, and reception area organized and presentable

General Administrative Support

• Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
• Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
• Maintain organized digital and physical filing systems
• Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
• Assist with travel arrangements and expense tracking as needed
• Provide backup administrative support to leadership as needed
• Take on other administrative projects and duties as assigned

Qualifications

• Bachelor's degree preferred
• 2+ years of experience in an administrative, receptionist, or office support role preferred
• Strong organizational skills with the ability to juggle multiple priorities and deadlines
• Excellent written and verbal communication skills, with a professional and welcoming demeanor
• Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
• Discretion in handling confidential or sensitive information
• Self-starter who is comfortable taking initiative and working with minimal supervision
• Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required