Labour Relations Coordinator

Labour Relations Coordinator

As an integral member of the Labour Relations team, the successful candidate provides confidential administrative and operational support to the Director of Labour Relations and the LR team. They help keep matters organized, accurately documented, and moving forward by coordinating schedules, maintaining records, preparing correspondence and reports, tracking commitments and outcomes, and liaising with internal and external stakeholders.

The successful candidate brings exceptional organizational skills, meticulous attention to detail, and sound judgment to a fast-paced environment where priorities often compete and discretion is essential. Strong writing and editing skills will be critical in preparing clear, accurate, and professional correspondence, reports, presentations, meeting materials, and records.

Duties & Responsibilities:

• Coordinate meetings, grievance discussions, arbitration hearings, collective bargaining sessions, and other Labour Relations activities, including scheduling, logistics, materials, and attendance.
• Maintain grievance, arbitration, bargaining, and other Labour Relations files, ensuring records are accurate, complete, organized, and current.
• Maintain trackers for grievances, arbitrations, bargaining activities, commitments, and deadlines, and provide status updates as required.
• Take meeting notes and accurately document discussions, decisions, action items, and outcomes.
• Monitor outstanding action items and follow up with responsible parties to support timely completion.
• Coordinate the timely exchange of documents and information with union representatives, legal counsel, leaders, employees, and other stakeholders, as required.
• Assist with arbitration and other Labour Relations matters by organizing documents, preparing hearing materials, and coordinating schedules and logistics.
• Support collective bargaining by organizing proposals, preparing meeting materials, maintaining bargaining records, and tracking agreed-upon changes.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee and Labour Relations information.
• Identify opportunities to improve administrative processes, templates, filing practices, and trackers.
• Provide backup administrative support and assist with departmental projects and other duties, as required.

Qualifications & Skills:

• Diploma or certificate in Business Administration, Human Resources, or a related field.
• Three years of administrative or coordination experience, preferably in Labour Relations, Human Resources, legal services, or a unionized environment.
• Experience coordinating meetings, maintaining records, tracking deadlines, and preparing correspondence and reports.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgment and discretion when handling confidential and sensitive information.
• Proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to work independently and collaboratively as part of a team.
• Ability to obtain and maintain a Transportation Security Clearance.

Salary: $60,000 – $65,000

Work Location: This position is fully office-based at Vancouver International Airport (YVR).