Pearl Builders

Pearl Builders Group is a commercial and residential real estate project management company with over 20 years of combined senior management experience. We deliver a wide range of projects, from new construction and land development to refurbishments, fit-outs, and property management, providing comprehensive design-build solutions.
Reporting to the Senior Land Development Manager, the Land Development Coordinator will support the planning, coordination, and execution of multiple real estate development projects. This role involves coordinating with internal teams, external consultants, municipalities, and other stakeholders to help ensure projects progress efficiently, meet regulatory requirements, and remain on schedule and within budget.
The successful candidate will be organized, detail-oriented, and proactive, with strong communication and problem-solving skills and an interest in residential, industrial, and mixed-use land development.
Responsibilities:
<ul>
<li>Assist in coordinating all phases of land development projects, including due diligence, planning, entitlements, design, approvals, and site servicing.</li>
<li>Prepare, coordinate, and track development applications, including rezoning, subdivision, site plan approvals, and building permits, in collaboration with consultants and municipal staff.</li>
<li>Liaise with municipalities, government agencies, utility providers, and regulatory authorities to obtain information, monitor application status, and support the approvals process.</li>
<li>Coordinate with planners, civil engineers, architects, surveyors, environmental consultants, and other project stakeholders to facilitate information exchange and meet project deadlines.</li>
<li>Maintain organized project files, drawings, reports, permits, correspondence, meeting minutes, schedules, and approval records.</li>
<li>Assist in developing and maintaining project schedules, tracking milestones, monitoring outstanding items, and following up with stakeholders to ensure timely completion of deliverables.</li>
<li>Support the review and tracking of project budgets, consultant invoices, purchase orders, project expenditures, and cost forecasts in collaboration with the finance team.</li>
<li>Assist with reviewing property information, zoning requirements, municipal policies, servicing availability, environmental reports, and other documentation required to assess development feasibility.</li>
<li>Coordinate the circulation and review of site plans, grading plans, servicing drawings, stormwater management plans, and other technical documents.</li>
<li>Help ensure project documentation and submissions comply with applicable municipal, provincial, and federal regulations, official plans, zoning bylaws, and environmental requirements.</li>
<li>Participate in landowner group meetings, consultant meetings, municipal discussions, and stakeholder engagements. Prepare meeting agendas, record minutes, and track action items.</li>
<li>Assist in preparing project status reports, identifying potential delays or issues, maintaining risk registers, and escalating concerns to the Senior Land Development Manager.</li>
<li>Support contract administration, document control, invoice processing, and general project coordination activities as required.</li>
<li>Attend project sites and municipal offices as needed to support project coordination, review progress, and assist with resolving outstanding issues.</li>
</ul>
Requirements:
<ul>
<li>Post-secondary education in Civil Engineering, Urban Planning, Real Estate, Business Administration, Construction Management, or a related field.</li>
<li>2–5 years of experience in land development, real estate development, construction, engineering consulting, or a related industry.</li>
<li>Basic understanding of land development processes, including zoning, site plan approval, subdivision applications, permitting, and municipal approvals.</li>
<li>Familiarity with municipal planning processes, development applications, and coordination with consultants and regulatory authorities.</li>
<li>Strong organizational skills and the ability to coordinate multiple projects, deadlines, and priorities simultaneously.</li>
<li>Excellent written and verbal communication skills, with the ability to coordinate effectively with internal teams, consultants, municipal staff, and other stakeholders.</li>
<li>Strong attention to detail and the ability to maintain accurate project records, schedules, budgets, and documentation.</li>
<li>Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.</li>
<li>Working knowledge of AutoCAD, Bluebeam Revu, and Microsoft Project is an asset. Experience with GIS or other project management software is considered an advantage.</li>
<li>Basic understanding of civil engineering drawings, site grading, stormwater management, underground servicing, and environmental requirements is preferred.</li>
<li>Strong research, analytical, time management, and problem-solving skills.</li>
<li>Ability to work independently while collaborating effectively within a multidisciplinary team.</li>
<li>A valid Ontario Class G driver's licence and the ability to travel to project sites and meetings as required.</li>
</ul>
Benefits
<ul>
<li>Competitive Salary</li>
<li>Healthcare Benefit Package</li>
<li>Career Growth</li>
</ul>
Job Type: Full-time
Work Location: In person

Land Development Coordinator

Land Development Coordinator

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