Landscape Purchasing Agent

Description:

POSITION SUMMARY:

Oakridge Landscape, Inc., a privately held leader in the commercial and residential landscape industry, has been delivering service excellence for over 40 years. With locations across Valencia, Chatsworth, Camarillo, and Santa Maria, we proudly serve clients from Los Angeles County to the Central Coast. As a family-oriented, fast-paced company, we foster a supportive and dynamic work culture that values teamwork and dedication.

We are seeking a highly organized and results-driven Landscape Purchasing Agent with strong Vendor Management experience to support procurement operations and maintain effective supplier relationships. The ideal candidate will be responsible for sourcing materials and services, negotiating with vendors, managing purchase orders, tracking deliveries, and ensuring cost-effective purchasing practices. This role requires excellent communication skills and the ability to collaborate with both internal teams and external suppliers.

Requirements:

Key Responsibilities

• Source and procure materials, supplies, equipment, and services in accordance with company requirements.
• Create, process, and manage purchase orders while ensuring accuracy and timely delivery.
• Develop, maintain, and strengthen relationships with vendors and suppliers.
• Evaluate vendor performance, including quality, pricing, delivery, and service levels.
• Negotiate pricing, payment terms, contracts, and service agreements to achieve cost savings.
• Monitor inventory levels and coordinate replenishment activities as needed.
• Resolve vendor discrepancies, invoice issues, shipment delays, and product quality concerns.
• Maintain accurate purchasing records, contracts, and supplier documentation.
• Collaborate with internal departments to understand purchasing needs and support operational goals.
• Generate procurement reports and analyze purchasing trends using Microsoft Excel.
• Ensure compliance with company procurement policies and applicable regulations.
• Identify opportunities for process improvements and supplier optimization.

Internal & External Communications

• Coordinate internal/external communication via email and telephone with stakeholders.

Required Competencies

• Vendor Management
• Purchase Order Processing
• Contract Negotiation
• Inventory Management
• Cost Reduction Strategies
• Data Analysis and Reporting
• Relationship Building
• Time Management
• Multi-tasking in a Fast-Paced Environment

Required Skills & Qualifications

• Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field preferred.
• 3+ years of purchasing, procurement, or supply chain experience.
• Proven experience managing vendor and supplier relationships.
• Strong negotiation and contract management skills.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience working with ERP, MRP, or purchasing management systems.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to effectively communicate with internal and external stakeholders at all levels.
• Strong organizational skills with exceptional attention to detail.

Physical Requirements and working conditions

• Office environment with field visits for marketing events.
• Hearing: Adequate to perform the essential functions of the job.
• Speaking: Adequate to perform the essential functions of the job, such as communicating with multiple personnel.
• Vision: Normal visual acuity.
• Walking: Able to walk for a prolonged period outdoors.
• Able to drive to multiple locations throughout the week.
• Stand: Able to stand, bend stoop, kneel as needed during job walkthrough.
• Lifting to 20lbs.
• Pushing up to 20 lbs.