Law Office Manager

We are seeking a Law Office Manager for an on-site position at our estate planning and family law practice. This full-time, in-office role requires direct management of our front desk operations and comprehensive administrative functions. The position demands a physical presence in our office to execute essential law firm operations while maintaining exceptional face-to-face client service standards. The ideal candidate brings proven experience running day-to-day operations in a law firm setting, with a demonstrated ability to manage multiple tasks efficiently.

We offer competitive compensation and benefits for this key operational position within our firm. Salary will be determined based on experience and qualifications.

Responsibilities:

Core Functions

Daily Operations:

• Execute front desk duties, including client reception
• Process and manage mail, certified mail, and courier services
• Handle client intake procedures and trust account-related tasks
• Maintain office supplies and manage vendor relationships
• Process vendor invoices and general expense management
• Coordinate conference room scheduling and meeting preparation

Technology & Systems Management:

• Operate and troubleshoot office technology (postage machine, copiers, scanning systems)
• Manage document preparation and processing
• Coordinate technology inventory and maintenance

Administrative Responsibilities:

• Process client payments (checks, cash, trust refunds)
• Maintain professional relationships with building management and vendors
• Coordinate office events and client meetings
• Handle confidential document shredding procedures
• Maintain office appearance and functionality
• Manage procurement and purchasing according to established policies
• Provide legal and executive assistant duties as assigned

Qualifications:

Required Experience & Skills

• 3+ years of direct law office management experience
• Proven track record in law firm front desk operations
• Strong command of legal procedures and client confidentiality protocols
• Demonstrated excellence in client communication and service
• Expert-level organizational and multitasking abilities
• Advanced proficiency in Microsoft Office Suite
• Professional appearance and ability to maintain composure in high-pressure situations
• Bachelor's degree preferred; equivalent experience considered
• Ability to lift up to 35 lbs

Equipment & Systems Proficiency Required

• Practice management software
• Postage systems and certified mail procedures
• Digital scanning and document management
• Conference room technology
• General office equipment

About Company

We're a Seattle-based firm with a satellite office in Everett, serving clients across King, Snohomish, and Pierce Counties. We handle family law, estate planning, probate, guardianships, and business and employment matters. Clients are typically navigating significant life transitions and are willing to invest in doing it right. We grow because we take care of them — and the person in this role is the first reason they trust us.

Why Join Us?

• Impactful Role: Play a central role in the strategic direction and growth of a respected law firm.
• Dynamic Environment: Join a forward-thinking firm that values innovation and continuous improvement.
• Collaborative Culture: Work alongside dedicated partners and a talented team.
• Competitive Compensation: We offer a strong compensation package commensurate with experience, including performance-based incentives.