Lead - Administration

Purpose/Objective

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities of Role

Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
Logistics Coordination: Arrange transport for employees, equipment, and materials.
Maintain records of vehicle usage, fuel, and maintenance.
Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement.
Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors.
System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents.
Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.
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Contractor Supervision: Supervise and monitor contractor performance.
Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance.
Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.
Key Stakeholders - Internal: Department Heads, Human resources Direct reports Key Stakeholders - External: Regulatory Agencies, Service Providers, Suppliers

Technical Competencies

Administrative Support-APSEZ-P,Budget Management-APSEZ-P,Facility Management-APSEZ-P,Logistics Management-APSEZ-P,Negotiation-APSEZ-P,Query Handling-APSEZ-P,Regulatory Compliance-APSEZ-P,Travel and Accommodation Management-APSEZ-P,Vendor Management-APSEZ-P

Qualifications and Experience

Experience & Educational Requirements EDUCATIONAL QUALIFICATIONS: (degree, training, or certification required) Full time Graduation mandatory.
MBA/PGDM in HR and additional certifications related to facility management, disaster and crisis management and/or general administration will be an added advantage.
RELEVANT EXPERIENCE: (no.
of years of technical, functional, and/or leadership experience or specific exposure required) Must have experience in administration function for a minimum of 8 - 12years in an industrial setup.
Experience in Indian Military/Paramilitary/Police forces will be considered and preferred