Lead Administrative Assistant

Req Id: 44618

Job Title: Lead Administrative Assistant

City: Indianapolis

Job Summary

At Purdue University, great work happens when people, processes, and resources come together seamlessly. As the Lead Administrative Assistant, you will play a vital role in supporting the academic mission of the College of Health and Human Sciences (HHS) by providing high-level administrative and operational support across multiple academic units at Purdue's Indianapolis location.

In this dynamic and highly collaborative role, you will serve as a central resource connecting faculty, staff, students, university leaders, and campus partners. You'll help coordinate day-to-day operations, support academic programs and special initiatives, streamline processes, and ensure exceptional service across a variety of administrative functions. This position is ideal for a proactive professional who thrives on organization, relationship-building, problem-solving, and creating operational excellence that helps others succeed.

This is an on-site position, working at our Indianapolis, IN campus.

Responsibilities Include:

• Provide high-level administrative support for academic and operational activities across multiple HHS academic units in Indianapolis.
• Coordinate shared administrative processes and develop, maintain, and improve standard operating procedures to support consistent and efficient operations.
• Manage Form 12 tracking, follow-up activities, and related workflow processes.
• Coordinate P-Card purchasing, reconciliation, and associated financial documentation.
• Oversee office supply inventory, ordering, and management for shared spaces.
• Coordinate package, mail, printing, and general office operations.
• Serve as a point of contact for maintenance requests and facilities-related needs within shared offices, laboratories, and academic spaces.
• Coordinate food orders, logistical arrangements, and operational support for meetings, events, and programs.
• Support Indianapolis-based academic program operations, including graduate student processes, REU onboarding, semester schedule distribution, and faculty support activities.
• Coordinate faculty, guest speaker, and visitor logistics, including travel arrangements, accommodations, and event support.
• Assist with accreditation reviews, site visits, academic program assessments, and related reporting activities.
• Coordinate academic ceremonies, recognition events, and specialized college programs.
• Support faculty and staff search processes, including scheduling, candidate logistics, and interview coordination.
• Facilitate new employee onboarding and assist with student hiring and payroll-related processes.
• Coordinate faculty meetings and provide administrative support for committees, initiatives, and special projects.
• Prepare and edit correspondence, reports, presentations, promotional materials, and other business documents.
• Facilitate communication and collaboration among HHS academic units, college leadership, central administration, West Lafayette partners, faculty, staff, and students.
• Serve as a lead resource for special projects and initiatives assigned by HHS Assistant and Associate Deans.
• Address complex inquiries and administrative issues while exercising sound judgment, discretion, and professionalism.

What We're Looking For:

Required:

Education and Experience:

• High School Diploma/GED.
• Four years of experience in an administrative support role.

Skills Needed:

• Excellent written, verbal and interpersonal communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.
• Ability to lead others and provide direction and constructive feedback.

Additional Information:

• To learn more about Purdue’s benefits summary CLICK HERE
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Administrative and Operational Support 4

Pay Band S055

Job Code #20002332

Purdue University is an equal opportunity/equal access university.

Posting Start Date: 10/14/26