Lead Contract Administrator

Purpose:

The Lead Contract Administration supports the strategic and operational activities of the contract management function across NMDPLs urban redevelopment and infrastructure projects. This role is responsible for day-to-day contract administration, claim support, risk flagging, and coordination with contractors, consultants, and internal stakeholders. The position ensures timely documentation, assists in dispute resolution processes, and promotes contractual discipline across project sites.

Lead Contract Admin

Contract Administration & Coordination:

Administer contracts throughout the lifecycle, including issuance, tracking, renewals, and compliance verification.

Assist in drafting and reviewing contract letters, minutes of meetings, and formal correspondence with EPC contractors and vendors.

Maintain accurate and up-to-date contract documentation in centralized repositories.

Coordinate with Planning, Engineering, Legal, and Site teams to ensure contractual alignment and deliverables.

Support the preparation of Monthly Contract MIS reports and status updates for leadership review.

Claims & Dispute Support:

Support the Head Contract Admin in preparing and analyzing claims, EoT requests, variation proposals, and change orders.

Compile evidence, timelines, and documentation required for defending or pursuing claims.

Monitor timelines and alert relevant teams for timely submission of contractual notices.

Assist in the drafting of statements, rejoinders, and supporting material in case of disputes or arbitration.

Risk Monitoring & Documentation Compliance:

Flag potential risks in contract execution and highlight deviations or non-compliance from EPC partners.

Support in due diligence reviews of bid documents and coordinate internally for necessary inputs.

Track contract deliverables and ensure milestone-based compliance across assigned projects.

Collaboration & Communication:

Act as the central point of contact for site-level contract issues and liaise with corporate office teams for resolution.

Support the Head in interfacing with legal and finance teams for integrated contract management.

Facilitate regular reviews with project teams to ensure contract obligations are understood and followed.

Training, Reporting & Quality:

Participate in knowledge-sharing initiatives and internal training sessions on contract practices or dispute learnings.

Maintain audit-ready documentation and ensure adherence to quality and safety compliance in all contractual communications.