Lead Curriculum Coordinator

Provides support to the College of Osteopathic Medicine of the Pacific (COMP) and the Heatherington College of Osteopathic Medicine (HCOM) Office of Academic Affairs (OAA) by scheduling, assisting, and managing the Pre-Clinical curriculum. Performs specialized and technical work and executes special assignments as requested by the OAA. Works closely with COMP and HCOM team members on daily curriculum activities. Provides support for CPM shared curriculum. Coordinates and supports curriculum and assessment related duties. Provides students with information regarding curriculum requirements.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or beable to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Computer skills necessary to set up and edit document formats in Word, Excel, PowerPoint, SharePoint, Outlook and any other software programs required by this position.
• Professional and concise verbal and written communication skills.
• Ability to interact in a friendly, cooperative, and appropriate manner with administration, faculty, staff, students and external stakeholders.
• Problem-solving skills and the ability to strategize.
• Ability to organize and prioritize workload in order to meet necessary deadlines. Able to work in a fast-paced, time-sensitive environment.
• Ability to handle detail-oriented assignments and be flexible with job assignments.
• Ability to understand and apply technology to work processes.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• AA degree and/or combined experience/education as substitute for minimum education.

Experience:

• 3-5 years of clerical office experience.

Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• 5+ years of experience as an Administrative Assistant/Associate or Executive Assistant.

Essential Job Duties

Key Responsibilities

Leadership Functions:

• Provides direction and training to Curriculum Coordinators.
• Coordinates with OAA Pre-Clinical Leadership, Pre-Clinical faculty, and staff to facilitate task distribution and monitor daily department workflow.
• Coordinates exam proctoring coverage.

Key Responsibilities

Classroom Support Functions:

• Coordinates with Pre-Clinical faculty and staff to provide classroom support for the curriculum including room reservations, curriculum calendars, scheduling in-person and virtual sessions, maintaining webcast recordings, tracking attendance, and technical support.
• Ensures accuracy within the Learning Management System (LMS).
• Assists with the organization of course documents and materials, exam pre- and post materials, and materials related to course activities such as small groups, labs, workshops, online modules, etc.
• Serves as a proctor for exams and examination review periods.

Key Responsibilities

Assessment Functions:

• Prepares and maintains data spreadsheets related to student attendance and conference week related activities.
• Monitors course deadlines and works closely with the Pre-Clinical team members to ensure efficient delivery of the curriculum.

Key Responsibilities

Customer Service Functions:

• Monitors and responds to faculty and student emails through Outlook, Teams, and the student ticketing system.
• Coordinates with visiting instructors regarding upcoming sessions.
• Networks with other departments outside the college related to curricular activities.

Key Responsibilities

Report Functions:

• Oversees the process in creating student groupings for curricular purposes (small group, labs, etc.) and ensures the upload to the LMS.
• Produces and maintains student data pertaining to attendance and course credit.

Key Responsibilities

Financial Functions:

• Coordinates with Pre-Clinical budget representative to ensure prompt payment of contracted workers and vendors, and to purchase department supplies.

Key Responsibilities

Other:

• Attends, assists with and participates in WesternU, COMP, and department events/activities as directed.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Posting Details Continued

Work Schedule

• 40 hours per week, Mon-Fri. Some overtime may be required.

Working at WesternU

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,

• Our faculty, staff, and administrators are 100% focused on student success.

• Our University culture creates the context for a nurturing and supportive environment.

• Faculty, staff, and students can expect to make deep, personal relationships within the University community.

• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.

• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.

• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

$26.07 Hourly

Maximum

$27.27 Hourly

Physical Demands

Physical Demands

Do the essential functions of this job require lifting?

No

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands, and reach with hands and arms, in order to operate a PC in the performance of job duties, and talk or hear. The employee is occasionally required to stand, walk, and lift and carry up to 25 lbs. There are no special vision requirements for this job.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties of the position are normally performed in a typical office setting. The noise level in this setting is usually moderate due to the proximity of various office machines and light office traffic.

Posting Information

Posting Number

S01822

Posting Date

08/26/2026

Close Date

08/26/2027

Open Until Filled

Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter

• Letter of Recommendation #1

• Letter of Recommendation #2

• Letter of Recommendation #3

• Additional Applicant Document