Lead Electrical/Instrumentation Technician

Recruitment Information

Recruitment Number 209045 - Temporary Employment in Manoa to Kahala, Oahu only.

NOTE: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

Duties Summary

Independently perform the para-professional functions of a medical record department for a hospital or allied medical care facility; and perform other related duties as assigned.

Minimum Qualification Requirements Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Note: Your calculation of experience must be based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

To qualify, you must meet all of the following requirements: General Experience: Two and one-half years of experience in a medical record department of a hospital or allied medical care facility, or in an allied health or medical program, which included such duties as filing medical records, posting data onto medical records, cross-indexing data, compiling numerical data from medical records or reports, typing medical reports, and work of a comparable nature. The experience must have demonstrated knowledge of medical terminology, office practices and procedures pertinent to medical records processing and maintenance, common office appliances and equipment; and the ability to perform arithmetic computations, follow oral and written instructions, operate various kinds of office equipment and deal tactfully and effectively with others.

Specialized Experience: One year of experience in a medical record department of a hospital or allied medical care facility which involved the performance of para-professional medical records work requiring knowledge of the nature and uses of medical records, medical terminology and established medical record classification, coding, filing and indexing systems; and the ability to analyze and file medical records and prepare reports and summaries from medical records.

Substitutions Allowed

• Excess Specialized Experience may be substituted for General Experience.
• Graduation from high school with courses in basic English and arithmetic may be substituted for six months of the required General Experience.
• Successful completion of a substantially full-time equivalent clerical curriculum leading to a degree or diploma at an accredited post-secondary school which included courses in basic English, arithmetic, general clerical procedures, and office machines may be substituted for one year of General Experience, provided the duration of training was for a year or more.
• Successful completion of a substantially full-time equivalent clerical curriculum leading to a degree, diploma or certificate of achievement at an accredited post-secondary school which was for a period of less than one year may be substituted for General Experience on a month-for-month basis, provided the training included courses in basic English, arithmetic, general clerical procedures and office machines.
• Successful completion of baccalaureate degree courses at an accredited university which included courses in English composition and college mathematics may be substituted for experience on the basis of 15 semester hours or 23 quarter hours for six months of General Experience, up to a maximum of one year.
• Successful completion of a two-year medical record technician program at a post-secondary institution accredited by the American Health Information Management Association may be substituted for all of the required General Experience.
• Successful completion of the correspondence course for medical record technicians or the Independent Study Programs in Medical Record Technology conducted by the American Health Information Management Association, and completion of the associated 30 semester credit hours or 45 quarter hours specified by that body may be substituted for all of the required General Experience.
• Successful completion of a medical record technician program of less than two years duration at a post-secondary institution accredited by the American Health Information Management Association may be substituted for General Experience on a month-for-month basis.
• Possession of a current Accredited Records Technician certificate received through successful qualification on the national accreditation examination administered by the American Health Information Management Association may be substituted for all of the required General Experience.

License: A valid driver's license is required.

04142:072595:03:SP

Other Information

TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office’s Levels of Review.

Your Job Benefits With The State Of Hawai'i The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.

A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.

With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance The State provides a free life insurance policy for employees.

Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security As an employer, the State also contributes to an employee's social security account.

Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii. CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13

01

Required Supplemental Questions In addition to your completed application, the information you provide to the following Supplemental Questions will be used for:

• determining whether you meet the qualification requirements; and
• conducting the unassembled examination upon which your score will be based.

Failure to provide detailed and complete information may result in your application being rejected or your receiving a lower score.

You are welcome to attach a resume to your application to provide additional information. However, please do not submit a resume in place of completing the Supplemental Questions. In general, proof of education obtained from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified. All supporting documents should be submitted within five working days of filing your application. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes providing a detailed description of each position that I feel qualifies me for the job I am seeking.

• I have read and understand the above statement and will submit any required verification or supporting documents within 5 days of my application.

02

General Experience This position requires TWO AND ONE-HALF YEARS OF MEDICAL RECORDS EXPERIENCE IN A MEDICAL RECORD DEPARTMENT of a hospital, allied medical care facility or allied health or medical program, which included such duties as filing medical records, posting data onto medical records, cross-indexing data, compiling numerical data from medical records or reports, typing medical reports, and work of a comparable nature.

If you possess such experience, please provide the following information to address your relevant background:

• The name of your employer, your job title, dates of employment (start & end, MONTH & year), and the average number of hours worked per week.
• A brief description of this employer, including the type of company (e.g., State hospital or clinic, private hospital, not for profit health facility, etc.), the section your position was located in, the services provided and the clientele served.
• A detailed description of your major duties and responsibilities. Avoid the use of vague terms, and instead be very complete and specific in describing the tasks you performed. What kinds of documents, records and data did you work with? What did you do with the information? What kind(s) of terminology are you familiar with?
• How did your responsibilities and authority differ from those of your own supervisor?

All employers listed here should also be included on your application. Treat each change in employer or position separately. 03

Specialized Experience In addition to the GENERAL EXPERIENCE required, this position requires ONE YEAR OF SPECIALIZED EXPERIENCE IN A MEDICAL RECORD DEPARTMENT of a hospital or allied medical care facility WHICH INVOLVED THE PERFORMANCE OF PARA-PROFESSIONAL MEDICAL RECORDS WORK requiring knowledge of the nature and uses of medical records, medical terminology and established record classification, coding, filing and indexing systems; and the ability to analyze and file medical records and prepare reports and summaries from medical records.

If you possess such experience, please provide the following information to address your relevant background:

• The name of your employer, your job title, dates of employment (start & end, MONTH & year), and the average number of hours worked per week.
• A brief description of this employer, including the type of company (e.g., State hospital or clinic, private hospital, not for profit health facility, etc.), the section your position was located in, the services provided and the clientele served.
• A detailed description of your major duties and responsibilities. Avoid the use of vague terms, and instead be very complete and specific in describing the tasks you performed. What kinds of documents, records, data and reports did you work with? What did you do with the information? What kind(s) of terminology are you familiar with?
• How did your responsibilities and authority differ from those of your own supervisor?

All employers listed here should also be included on your application. Treat each change in employer or position separately. 04

Substitution Of Education/Training For General Experience Refer to Items C through I in the "Substitutions Allowed" section of the job announcement. Do you have education and/or training that would substitute for the required GENERAL EXPERIENCE? If YES , PLEASE SUBMIT a legible copy of all appropriate TRANSCRIPTS AND/OR CERTIFICATES , identified by the job title (Medical Record Technician VI) and recruitment number (209045), as verification.

• Yes
• No

05

Supervisory Experience This experience is NOT required. However, if you have supervisory level medical record work experience, please provide the following information for each employer and position you would like us to consider. The information for each employer should include:

• The name of your employer;
• Complete dates (start/end, month & year) you were an official supervisor;
• The number and job titles of the employees you supervised; and
• A specific description of your supervisory duties. Explain how your responsibilities and level of authority differed from those of your supervisor. Such experience may be credited with extra points in our evaluation.

06

DRIVER'S LICENSE The immediate vacancies require possession of a valid driver's license. Do you possess a valid driver's license? If YES , you MUST SUBMIT a legible copy of your DRIVER'S LICENSE , identified by the job title (Medical Record Technician VI) and recruitment number (209045), as verification.

• Yes
• No

07

Additional Information If you have any other information related to this position that you would like us to consider, please provide the information in the space below. You may submit the information on separate sheets of paper if additional space is needed. Identify your submittal by notating the job title (Medical Record Technician VI) and recruitment number (209045) on the attachment(s).

08

In order to complete your application, supporting documents such as transcripts, driver’s license, or professional licensure as described in the job posting must be on file with the Department of Human Resources Development (HRD). Note: Supporting documents that have been submitted to the City & County of Honolulu; Hawaii State Judiciary; Hawaii Department of Education; OR to HRD prior to July 2006 must be re-submitted to HRD. Please select from one of the statements below:

• My supporting documents are attached.
• My supporting documents were previously submitted to the State of Hawaii, Department of Human Resources Development.
• My supporting documents are forthcoming and will be mailed to: Department of Human Resources Development, 235 S. Beretania Street, Room 1100, Honolulu, HI 96813.
• Required Question