Lead Event Coordinator

Overview

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Official Application:
https://docs.google.com/forms/d/e/1FAIpQLSdcC2HV3shG8KgVG2dRFn5UvdNe8yNMAGN93nZZVlB0N6bPIQ/viewform

We are seeking a dynamic and highly organized Lead Event Coordinator to spearhead the planning, execution, and management of a diverse range of events. This role offers an exciting opportunity to lead a talented team, collaborate with clients and vendors, and create memorable experiences that elevate our brand. The ideal candidate will possess exceptional project management skills, a passion for event marketing, and a knack for delivering outstanding customer service. Join us to lead innovative events that inspire, engage, and connect communities while driving our organizational goals forward.

Responsibilities

• Lead the end-to-end planning and execution of corporate, community, and special events, ensuring all aspects align with organizational objectives and brand standards
• Manage event budgets meticulously, negotiating with vendors and suppliers to secure the best value while maximizing quality and impact
• Oversee event marketing strategies to promote events effectively across various channels, including social media, email campaigns, and partnerships
• Coordinate with internal teams and external stakeholders to ensure seamless event logistics, including venue selection, catering arrangements, technical setup, and guest services
• Utilize event management software and CRM systems to track attendee registration, manage client communication, and analyze post-event feedback for continuous improvement
• Supervise a team of event staff and volunteers, providing leadership, training, and motivation to deliver exceptional guest experiences
• Develop detailed project timelines and organizational plans to ensure timely delivery of all event components while managing multiple projects simultaneously

Skills

• Proven expertise in event planning, management software (such as Eventbrite or Cvent), and Microsoft Office suite for documentation and presentations
• Strong negotiation skills with the ability to upsell services or sponsorship opportunities to enhance event value
• Excellent communication skills for client interaction, vendor negotiations, team coordination, and guest engagement
• Deep understanding of hospitality industry standards including catering coordination, guest services, and hospitality best practices
• Demonstrated experience managing budgets effectively while maintaining high-quality standards
• Proficiency in CRM systems for client relationship management and data analysis post-event
• Exceptional organizational skills with the ability to prioritize tasks efficiently in fast-paced environments
• Experience in fundraising or sponsorship acquisition is a plus; familiarity with event marketing strategies is essential
• Leadership qualities that inspire teamwork; adept at managing diverse teams across multiple projects
• Strong time management skills to meet deadlines without compromising quality or attention to detail

Join us as a Lead Event Coordinator where your energy fuels unforgettable experiences. Bring your expertise in event management combined with your passion for creating engaging environments that leave lasting impressions. Your leadership will drive successful events that elevate our brand presence while delivering exceptional value to our clients and guests.

Pay: $18.00 - $25.00 per hour

Expected hours: 10.0 – 25.0 per week

Benefits:

• Employee discount

Work Location: In person