Lead Events Coordinator

The Lead Events Coordinator manages assigned corporate and social events from booking turnover through event closeout. The role leads semi full planning and on the day coordination while ensuring the approved event plan, venue rules, and client requirements are followed.

Core Responsibilities

· Receive confirmed bookings from Sales and review the signed package, inclusions, client requirements, payment status, and special commitments.

· Conduct client coordination meetings and maintain the event timeline, checklist, supplier list, floor plan requirements, program, and event day run sheet.

· Coordinate venue requirements with Operations, Banquet, Housekeeping, Security, Engineering, caterers, and external suppliers.

· Review the final event plan for timing, guest flow, venue feasibility, supplier dependencies, and operational risks.

· Lead the event team briefing and assign duties, posts, communication channels, and escalation points.

· Supervise ingress, setup, sound checks, venue readiness, guest flow, program execution, supplier pullout, and venue turnover.

· Resolve routine event concerns immediately and escalate safety risks, contract disputes, serious complaints, property damage, or major cost decisions.

· Complete event reports, incident documentation, client feedback, and required endorsements within the approved timeline.

· Coach assigned coordinators and event staff and report manpower gaps, scheduling conflicts, and repeated performance concerns.

Qualifications

· Bachelor's degree in Hospitality Management, Tourism, Events Management, Business, Communications, or a related field. Relevant experience may be considered in place of a degree.

· At least three years of event coordination experience, including experience leading event teams or major event assignments.

· Experience handling corporate and social events in a venue, hotel, catering, or events company.

· Strong client communication, supplier coordination, documentation, time management, and problem solving skills.

· Available for on site work in Antipolo, including weekends, holidays, evenings, and extended event hours when required.

Working Conditions

This is an operations based role requiring prolonged standing and walking, movement across venue areas, flexible hours, and calm decision making in active event environments.

Benefits:

• On-site parking
• Paid training
• Promotion to permanent employee

Work Location: In person