Lead Executive Assistant

Job title: Lead Executive Assistant & Private Office Operations Manager

Workplace type: Remote

Location: Remote, with frequent international travel. Must be based in a time zone compatible with CET/EET

Employment type: Full-time

About the role

A global technology company is looking for an exceptional Executive Assistant & Private Office Operations Manager to support its senior leadership office.

This is a senior, hands-on role combining executive support, team leadership and private office operations. You will lead a team of Executive Assistants and support personnel while personally handling high-priority executive and personal matters where speed, discretion and senior judgment are essential.

Your mission: maximise executive productivity, anticipate needs before they arise, and make highly complex things happen smoothly and discreetly.

What you'll do

• Personally support senior leadership with urgent calendar changes, travel, personal logistics, service providers and confidential matters
• Lead, coach and structure the executive support team, establishing clear roles, SOPs, checklists and productivity tools
• Manage an exceptionally complex, high-volume calendar across multiple time zones
• Oversee end-to-end international travel and logistics, including complex ground and air coordination
• Run sensitive, high-stakes projects involving multiple stakeholders and locations
• Act as a central point of coordination between the executive office, internal stakeholders and external partners
• Continuously improve workflows, processes and team collaboration
• Uphold absolute confidentiality and apply appropriate risk-management standards to sensitive information and logistics

What you bring

• Extensive experience in executive operations, project leadership or private office management at a senior level
• Proven experience managing teams and multiple complex workstreams simultaneously
• Decisive, proactive and calm under pressure, with the ability to operate effectively in a fast-changing environment
• Meticulous attention to detail and strong creative problem-solving skills
• Empathetic leadership style and unquestionable discretion
• Fluent English, spoken and written; additional languages are an advantage
• High digital literacy across productivity, task-management and AI tools
• Valid passport and readiness to travel frequently and at short notice
• Ability to pass comprehensive background checks

How success is measured

Success in this role is measured through consistently high standards of calendar accuracy, responsiveness, on-time delivery, stakeholder satisfaction and continuous process improvement.

What we offer

• Remote-first setup with frequent international travel
• Travel and accommodation covered by the company
• Competitive, performance-based compensation
• Flexible working schedule aligned with CET/EET
• Choice of work equipment
• English classes
• Paid leave
• Continuous professional growth and exposure to complex, international, high-stakes projects