Lead Facilities Manager

Role Description

The Lead Facilities Manager is responsible for overseeing facility operations, maintaining building infrastructure, and ensuring that workplace environments remain safe, functional, efficient, and compliant with applicable standards. This role manages facility maintenance, space utilization, service providers, operational budgets, and improvement projects to support business continuity and organizational productivity.

The successful candidate will develop and implement facilities management strategies, establish maintenance schedules, and coordinate daily building operations. Responsibilities include monitoring building systems, managing equipment and assets, arranging preventive maintenance, and ensuring that electrical, mechanical, plumbing, ventilation, and other essential systems operate reliably. The role also involves identifying maintenance requirements, coordinating repairs, and implementing measures to minimize disruptions and extend asset life cycles.

A key responsibility is ensuring workplace safety, regulatory compliance, and effective risk management across facilities. The Lead Facilities Manager will coordinate safety inspections, assess operational hazards, maintain emergency preparedness procedures, and ensure that relevant safety standards are followed. The position also involves maintaining inspection records, coordinating corrective actions, monitoring contractor compliance, and supporting environmental and occupational safety initiatives.

The role requires close collaboration with operations, human resources, finance, security, procurement, and other departments to ensure that facility services meet organizational requirements. The Lead Facilities Manager will supervise facilities personnel, coordinate external contractors, establish service expectations, and monitor service quality. Responsibilities include managing cleaning, security, landscaping, waste disposal, utilities, and other essential facility support functions.

In addition, the Lead Facilities Manager will oversee facilities budgets, monitor operating expenses, and identify opportunities to improve cost efficiency. The role involves reviewing utility consumption, evaluating maintenance expenditure, coordinating equipment procurement, and implementing practical solutions to reduce waste. The manager will also oversee renovation projects, space planning, office relocations, and facility upgrades while ensuring that work is completed according to approved budgets, schedules, and quality standards.

The successful candidate will establish performance indicators, prepare facilities reports, and evaluate service provider performance to ensure consistent operational standards. The role also promotes sustainability through energy conservation, efficient resource utilization, and environmentally responsible facility practices. By maintaining reliable infrastructure, improving workplace conditions, and implementing proactive maintenance strategies, the Lead Facilities Manager contributes to employee well-being, operational continuity, and long-term organizational efficiency.

Qualifications

• A bachelor's degree or diploma in Facilities Management, Engineering, Building Management, Property Management, or a related discipline.
• Strong knowledge of building operations, preventive maintenance, asset management, and facilities service coordination.
• Understanding of electrical, mechanical, plumbing, ventilation, and other building infrastructure systems.
• Knowledge of workplace safety requirements, emergency procedures, regulatory compliance, and risk management.
• Strong leadership and team coordination skills, including the ability to manage facilities personnel and external contractors.
• Ability to develop maintenance schedules, monitor service performance, and coordinate facility improvement projects.
• Understanding of facilities budgeting, procurement, cost control, and resource allocation.
• Excellent organizational, analytical, and problem-solving abilities.
• Strong communication and stakeholder management skills for coordinating with departments and service providers.
• Proficiency in Microsoft Office applications and facilities management or maintenance tracking systems.
• Ability to maintain accurate maintenance records, inspection reports, asset registers, and compliance documentation.
• Commitment to workplace safety, operational reliability, sustainability, continuous improvement, and professional standards.