Lead Immigration Administrative Assistant

Minami Tamaki LLP, an AV-rated firm in San Francisco, seeks a full-time lead administrative assistant with the ability to lead, coordinate, and handle clerical support with our immigration practice group in downtown San Francisco. This person will support a team of attorneys, paralegals and administrators. This person will also serve as a day-to-day point person for assigned administrative processes, coordinating follow-up and helping keep work organized and on track.

The successful candidate will be responsible for: organizing and archiving incoming government mail and other documents, assisting in maintaining a robust filing and case management system. Additional responsibilities include working with firm-approved AI technologies to help implement, test and improve automated administrative processes; helping the team transition to digital practices, including supporting and improving administrative tasks associated with online government filings; identifying opportunities to streamline routine tasks; suggesting practical improvements; and documenting procedures to help the team work efficiently and consistently. This is a full-time in-office position.

Skills and knowledge required include:

• Ability to work independently and cooperatively supporting multiple attorneys while being a strong team player;
• Well organized and able to prioritize multiple task in a fast paced environment;
• Strong data reporting skills;
• Communicating with the attorneys, paralegals and fellow administrator on a consistent basis regarding priorities and deadlines;
• Excellent writing, grammar, proofreading skills and exceptional attention to detail;
• Update and distribute incoming mail electronically working with automated systems as needed;
• Interfacing with other departments on administrative issues;
• Assist team with large Adobe file combination projects and other digital file work as well as print jobs, scanning, and shredding as needed;
• Customer service-oriented mindset;
• Leadership and critical thinking to help streamline processes;
• Ability to serve as point person for the administrative team;
• Interest in working with new systems technologies including AI; and
• Accurate and efficient keyboarding skills (65+ WPM).

Requires basic MS suites skills (Word, Excel, Outlook, etc.)

Pay Range: $55,000 - $65,000 annually depending on experience. MT provides a robust benefits package.

We offer a warm, collegial work environment and a flexible schedule for the right candidate possessing all of the above.