Lead Procurement Civil

Position Overview

We are looking for an experienced Lead Procurement Civil with 18+ years of experience in procurement and supply chain management for Oil & Gas, Petrochemical, Refinery, Chemical, and EPC projects.

The incumbent will be responsible for leading the complete procurement cycle for civil, structural, building, infrastructure, and construction-related materials and services, from procurement strategy and tendering through vendor selection, negotiation, purchase order placement, expediting, inspection, and delivery.

The role requires strong expertise in managing large-value procurement packages, contractor/vendor relationships, commercial negotiations, cost optimization, and coordination with Engineering, Project Management, Construction, Contracts, QA/QC, Finance, and Logistics teams.

Key Responsibilities

Strategic Procurement

• Develop and implement procurement strategies for civil and construction-related packages in line with project schedules and budgets.
• Lead procurement activities for major EPC, Oil & Gas, Refinery and Petrochemical projects.
• Prepare procurement plans, package strategies, bid lists, and procurement schedules.
• Identify cost-saving and value-engineering opportunities without compromising quality, safety, and project requirements.
• Ensure procurement activities are aligned with approved project budgets, specifications, schedules, and contractual requirements.

Civil Procurement

Lead procurement for various civil and infrastructure packages, including but not limited to:

• Cement, concrete and ready-mix concrete
• Reinforcement steel / TMT bars
• Structural steel
• Structural fabrication and erection
• Precast concrete and concrete products
• Aggregates, sand and construction materials
• Blocks, bricks and masonry materials
• Waterproofing and insulation materials
• Formwork and scaffolding materials
• Roads, paving and drainage materials
• Underground utilities and infrastructure materials
• Buildings and architectural materials
• Foundations and civil construction packages
• Industrial flooring
• Fencing and boundary works
• Temporary facilities and construction-related materials/services
• Civil subcontracting and construction packages

Tendering & Vendor Management

• Prepare RFQs/RFPs, tender documents, commercial bid evaluations and comparison statements.
• Develop and maintain an approved vendor/supplier database for civil materials and services.
• Identify, evaluate and prequalify potential suppliers and subcontractors.
• Coordinate technical and commercial evaluations with Engineering and Project teams.
• Lead clarification meetings, commercial negotiations and finalization of suppliers/subcontractors.
• Establish competitive pricing and favorable commercial terms.
• Monitor supplier performance and resolve commercial or delivery-related issues.

Commercial Negotiation

• Negotiate pricing, payment terms, delivery schedules, warranties, LD clauses, retention, performance guarantees and other commercial conditions.
• Review and negotiate supplier/subcontractor quotations and contractual terms.
• Ensure procurement decisions provide optimum cost, quality, delivery and commercial value.
• Monitor market trends, material prices, availability and supplier capacity.
• Support project teams in identifying potential procurement risks and mitigation strategies.

Purchase Orders & Contracts

• Review and finalize Purchase Orders, Work Orders and subcontract agreements.
• Ensure all procurement documents comply with company procedures and project requirements.
• Monitor commitments against approved budgets and procurement plans.
• Coordinate with Contracts and Legal teams for contractual deviations and risk mitigation.
• Ensure proper documentation and approval of procurement transactions.

Expediting & Project Coordination

• Monitor manufacturing, supply and delivery schedules for critical materials.
• Coordinate with suppliers, inspection agencies, logistics and project teams to ensure timely delivery.
• Identify procurement delays and implement recovery plans.
• Participate in project progress meetings and provide procurement status updates.
• Coordinate with Construction and Site teams to prioritize critical materials based on project requirements.

Leadership & Team Management

• Lead and mentor a team of procurement engineers/buyers and support procurement personnel.
• Allocate procurement packages and monitor team performance.
• Establish procurement KPIs and ensure timely achievement of project targets.
• Guide team members in tendering, negotiation, vendor management and commercial evaluation.
• Drive compliance with company procurement policies, procedures and ethical standards.

Cross-Functional Coordination

Work closely with:

• Engineering
• Project Management
• Construction
• Planning
• Contracts & Commercial
• QA/QC
• Finance
• Logistics
• Warehouse/Materials Management
• HSE

to ensure seamless procurement and project execution.

Required Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Procurement, Supply Chain Management, or related discipline.
• MBA/PG Diploma in Supply Chain, Procurement or Business Management will be an advantage.
• 18+ years of relevant experience in procurement, preferably within Oil & Gas, Petrochemical, Refinery, Chemical, Power or EPC projects.
• Strong experience in Civil/Infrastructure procurement and subcontracting.
• Experience working on large-scale EPC projects is highly preferred.

Required Skills

• Strategic Procurement
• Civil & Construction Procurement
• EPC Procurement
• Vendor Development & Management
• Tender Management
• Commercial Evaluation
• Contract & PO Management
• Price Negotiation
• Cost Optimization
• Supplier Expediting
• Procurement Planning
• Market Analysis
• Subcontract Management
• Project Procurement
• Risk Management
• Team Leadership
• Stakeholder Management

Software / ERP Skills

Experience with procurement and ERP systems such as:

• SAP
• Oracle
• Ivalua
• MS Dynamics
• Ariba
• Advanced Excel
• Procurement Management Systems

Preferred Industry Experience

Candidates from the following sectors will be preferred:

• Oil & Gas
• Petrochemical
• Refinery
• Chemical
• LNG / Gas Processing
• Fertilizer
• Power
• EPC / EPCM
• Industrial Infrastructure

Key Competencies

• Strong commercial and negotiation skills
• Excellent understanding of civil construction materials and services
• Ability to manage high-value procurement packages
• Strong supplier and subcontractor network
• Excellent analytical and decision-making abilities
• Strong project management and coordination skills
• Ability to work under tight project schedules
• Strong leadership and team-management capability
• Good understanding of contractual and commercial terms
• High level of integrity and procurement governance

Key Performance Indicators

• Procurement cost savings
• On-time PO/contract placement
• On-time material delivery
• Supplier performance
• Procurement cycle time
• Budget adherence
• Purchase order/contract compliance
• Vendor development
• Reduction in procurement risks and delays
• Project procurement schedule adherence