Lead Procurement - Electrical

Position Overview

We are seeking an experienced Lead Procurement Electrical professional with 18+ years of experience in procurement and supply chain management within the Oil & Gas, Petrochemical, Refinery, Chemical, Power, and EPC project industries.

The incumbent will be responsible for leading the complete procurement cycle for electrical equipment and materials, from procurement planning and RFQ issuance through technical/commercial evaluation, negotiations, purchase order placement, vendor coordination, expediting, inspection, and final delivery to site.

The role requires strong expertise in project procurement, electrical equipment/materials, vendor management, techno-commercial negotiations, contract management, and project execution.

Key Responsibilities

1. Procurement Strategy & Planning

• Develop and implement procurement strategies for electrical equipment and bulk materials in line with project schedules and budgets.
• Prepare and monitor procurement plans, material requisitions, RFQs, purchase orders, and delivery schedules.
• Coordinate with Engineering, Project Management, Construction, Planning, Quality, and Finance teams to ensure timely procurement.
• Identify critical and long-lead electrical items and establish appropriate procurement and expediting strategies.
• Monitor procurement progress against project milestones and take corrective actions for delays.

2. Electrical Procurement

Lead procurement activities for major electrical equipment and materials, including:

• Transformers
• Switchgear MV/LV
• MCCs and PCCs
• Electrical Distribution Boards
• Variable Frequency Drives (VFDs)
• UPS and Battery Chargers
• Batteries
• Generators and Emergency Power Systems
• Motors
• Capacitor Banks
• Variable/Static Electrical Equipment
• Busducts and Busbars
• Cables and Cable Accessories
• Cable Trays and Supports
• Lighting Systems
• Junction Boxes
• Earthing and Lightning Protection Systems
• Electrical Panels and Enclosures
• Hazardous Area Electrical Equipment
• Explosion-Proof Equipment
• Electrical Installation Materials
• Instrument/Electrical Interface Materials

3. RFQ & Vendor Management

• Develop bidder lists and identify technically and commercially suitable vendors.
• Issue RFQs and conduct commercial evaluation of supplier quotations.
• Coordinate technical bid evaluation with Engineering and relevant technical disciplines.
• Prepare commercial bid evaluations and comparative statements.
• Conduct techno-commercial negotiations with suppliers to achieve optimum cost, quality, delivery, and contractual terms.
• Manage vendor communications and resolve commercial and contractual issues.
• Develop and maintain strong relationships with approved and strategic suppliers.

4. Purchase Order & Contract Management

• Prepare and finalize Purchase Orders and procurement contracts in accordance with project requirements.
• Ensure appropriate commercial terms, payment terms, delivery conditions, LD clauses, warranty, inspection, and documentation requirements.
• Review contractual deviations and negotiate favorable terms with suppliers.
• Monitor PO amendments, change orders, claims, and commercial settlements.
• Ensure procurement activities comply with company policies, project specifications, and applicable regulations.

5. Expediting & Inspection

• Closely monitor manufacturing and delivery schedules for critical electrical equipment.
• Coordinate with vendors, inspection agencies, and project teams for timely inspection and release.
• Track engineering/document approvals, manufacturing progress, FAT, testing, dispatch, and delivery.
• Identify potential delays and develop recovery plans.
• Ensure timely delivery of materials to project/site requirements.

6. Cost & Commercial Management

• Achieve cost savings through competitive bidding, negotiations, value engineering, and strategic sourcing.
• Analyze market trends, supplier pricing, commodity fluctuations, and availability.
• Maintain procurement cost control against approved budgets.
• Support project teams in forecasting procurement commitments and cash-flow requirements.
• Evaluate supplier claims, variations, and commercial settlements.

7. Cross-Functional Coordination

• Work closely with Electrical Engineering for specifications, MR/TBE, vendor selection, and technical clarifications.
• Coordinate with Planning and Project Controls to align procurement with project schedules.
• Coordinate with Construction and Site teams regarding material priorities and delivery requirements.
• Work with Quality/Inspection teams for inspection and testing requirements.
• Coordinate with Finance for payment, advance, and commercial matters.

8. Vendor Development & Strategic Sourcing

• Identify and develop reliable domestic and international suppliers.
• Conduct supplier capability assessments and performance evaluations.
• Maintain an updated vendor database for electrical equipment and materials.
• Develop alternate sources for critical and long-lead items.
• Support prequalification and approval of new vendors.

9. Documentation & Reporting

• Maintain complete procurement records and documentation.
• Prepare weekly and monthly procurement status reports for management.
• Monitor RFQ status, technical evaluation, commercial evaluation, PO placement, manufacturing, inspection, and delivery.
• Highlight procurement risks, delays, and critical actions to project management.
• Maintain procurement trackers and dashboards for critical items.

Required Qualifications

• Bachelor's Degree in Electrical Engineering or related discipline.
• A postgraduate qualification in Supply Chain Management / Procurement / Business Management is an advantage.
• 18+ years of relevant experience in procurement, preferably within Oil & Gas, Petrochemical, Refinery, Chemical, Power, or EPC projects.
• Strong experience in procurement of electrical equipment and bulk materials.
• Experience working on large-scale EPC / EPCM projects is highly preferred.
• Strong knowledge of international and Indian electrical equipment suppliers and market conditions.
• Strong techno-commercial negotiation and contract management skills.

Preferred Industry Experience

Candidates with experience in the following projects will be preferred:

• Oil & Gas Processing Plants
• Refineries
• Petrochemical Plants
• Polymer / PP / PDH Projects
• Chemical Plants
• LNG / Gas Processing Projects
• Terminals and Tank Farms
• Offshore / Onshore Projects
• Power Generation and Utilities
• EPC / EPCM Projects

Technical & Commercial Skills

• Electrical Equipment Procurement
• Strategic Sourcing
• Vendor Development
• RFQ Management
• Technical Bid Evaluation Coordination
• Commercial Bid Evaluation
• Techno-Commercial Negotiation
• Purchase Order Management
• Contract Management
• Expediting
• Inspection Coordination
• Cost Control
• Supplier Performance Management
• Long Lead Item Management
• Procurement Planning
• Risk Management
• Claims & Variation Management

Key Competencies

• Strong leadership and decision-making skills
• Excellent negotiation and communication skills
• Strong commercial acumen
• Ability to manage multiple procurement packages simultaneously
• Strong vendor and stakeholder management
• Ability to work under project deadlines
• Analytical and problem-solving approach
• Strong understanding of EPC project execution
• Ability to lead procurement teams and coordinate with multiple disciplines

Key Performance Indicators

• Procurement cost savings
• On-time PO placement
• On-time material delivery
• Critical/long-lead item closure
• Supplier performance
• Procurement cycle time
• Purchase order compliance
• Reduction in procurement delays
• Budget adherence
• Vendor claims and commercial settlements
• Project material availability