Lead Procurement Operation Specialist

Responsibilities for the role:

• Contract review and process purchase requisitions for indirect goods and services for multiple sites.
• Interact with suppliers, obtain quotes, submit purchase requests.
• Routine purchase order acknowledgement / confirmation and follow-up with suppliers.
• Collaborate with internal stakeholders to expedite purchasing requests.
• Track PR/PO performance and action supporting efficiency and customer experience.
• Provide general administrative support to procurement operations team.
• Partner closely with all GSS Buyers and AP to review and resolve supplier invoice discrepancies.
• Collect, edit, and provide Procurement data for financial analysis supporting supplier management.
• Work with e-Procurement admin on system issues, enhancements, and requests.
• Drive the Global Procurement Policy through partnering, collaboration, and training.
• Ensure execution of defined purchasing requirements through to delivery in line with audit 3-way match SOX process.
• Explore opportunities to drive cost savings target through supplier spend consolidation.
• Support the management of supplier relationships (SRM). For key relationships this includes conducting bi-annual business reviews and evaluating opportunities to negotiate across different engagements.
• Develop expertise in the categories in scope, leveraging internal and external sources.
• Assist the Supplier Life Cycle management team to create and maintain supplier records.
• Support Procurement Projects as required.

Requirements – Knowledge, Skills, and Abilities

• A graduate degree in business, finance and or purchasing preferable, with 3-4 years’ experience in a global procurement operations role.
• Display of procurement mastery within a team to adhere to an execution methodology and originate high quality execution.
• Excellent verbal experience in organizing, leading, and conducting presentations by providing recommendation and guidance, mitigating risk and any effects on other systems and processes.
• Highly established working knowledge of procurement operations.
• Process skills driving execution reviews and updates delivering exceptional customer experience.
• Exceptionally capable of analytical thinking.
• Ability to perform consulting tasks and explain intricate procurement procedures in nonprofessional terms.
• Deliver training as necessary around policies, procedures, and technology.
• Exceptional knowledge of ERP systems. i.e., SAP, Coupa, Ariba, Oracle, Workday, Tableau, Sharepoint etc.
• Particularly good working knowledge of MS office suite including Teams, OneDrive, and Zoom programs.
• Japanese and English language speaking / written skills.