Lead – Raw Material Warehouse

Job Purpose

The Head – Raw Material Stores is accountable for the end-to-end management of raw materials from receipt through storage, sampling, status control, issue to production, reconciliation, and disposal or return. The role ensures that only approved and correctly identified materials are available for manufacturing while maintaining inventory accuracy, traceability, cGMP compliance, safe warehouse practices, and audit readiness. The position leads the raw material stores team and works closely with Purchase, Planning, Quality Assurance, Quality Control, Production, Finance, EHS, Security, and transport partners to support uninterrupted operations.

Key Responsibilities

• Inbound control: Plan unloading capacity and supervise receipt against purchase orders, delivery documents, approved vendor details, quantities, batch numbers, manufacturing and expiry dates, packaging condition, and statutory requirements.
• Identification and status: Ensure timely labelling, system entry, segregation, and movement of materials under quarantine, sampled, approved, rejected, blocked, returned, or expired status. Prevent mix-ups, contamination, and unauthorized use.
• Storage management: Maintain defined temperature, humidity, light, hygiene, and segregation conditions, including controls for hazardous, sensitizing, high-value, temperature-sensitive, and special-category materials.
• Material issue: Issue only approved materials against authorized production requirements. Enforce FEFO/FIFO, quantity verification, batch traceability, and timely ERP/SAP posting.
• Documentation: Maintain goods receipt, inward, status, bin-card, issue, return, environmental-monitoring, cleaning, stock-count, destruction, and return-to-vendor records as required by approved procedures.
• Quality and compliance: Ensure activities follow SOPs, cGMP, data-integrity expectations, quality systems, customer requirements, and applicable regulations. Support deviations, change controls, investigations, CAPA, and effectiveness checks.
• Audit readiness: Keep areas, documents, systems, and personnel inspection-ready. Represent Raw Material Stores in audits and close observations on time.
• Safety and security: Implement EHS controls for unloading, stacking, handling, spill response, fire protection, PPE, equipment, and emergencies. Control access and prevent damage, loss, or pilferage.
• Team leadership: Plan shifts and manpower, define responsibilities, train personnel, monitor discipline and productivity, and build capability in systems, compliance, housekeeping, and safe handling.

Qualification & Experience

• Graduate in Science, Pharmacy, Engineering, Supply Chain, Materials Management, or a related discipline; a postgraduate qualification in operations or supply chain is preferred.
• Substantial experience in raw material warehousing or stores within manufacturing, including supervisory or managerial responsibility; regulated-industry experience is preferred.
• Working knowledge of ERP/SAP, warehouse documentation, stock reconciliation, FEFO/FIFO, status control, cGMP, audits, CAPA, and EHS requirements.