Lead Rota Co-ordinator

An exciting opportunity has arisen for a part-time (30 hours per week) rota co-ordinator to join the Surgical Information team. You will need excellent planning and organisation skills.

The successful candidate will be part of an established team and you will be responsible for the day to day management of consultant and doctors rotas.

We are looking for a friendly, organised person who is able to demonstrate excellent communication skills, Applicants need to be able to work independently and on their own. This is a varied and busy role that is vital to the smooth running of the service.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made.

Generate and manage surgical/anaesthetic rotas and to investigate and resolve scheduling enquiries as they arise.

Investigates rota enquiries from consultants and doctors and assigns and/or reallocated resources where required.

Receiving updates to published rotas, analysing the impact of these changes and if necessary, escalating any unresolved issues to the surgical/anaesthetic consultant before updating the scheduling system.

The post holder has a high degree of autonomy, working closely with the clinical leads, escalating and resolving roster problems directly with the clinicians rather than line management.

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way!

Please read ‘applicant guidance notes’ before submitting your application.

Communicate with consultant and doctors, senior managers, secretaries and administration staff for the allocation of clinical sessions, on call duties and leave.

Translates complex data into an easily understood format including gathering information such as job plans, leave requests, on call requirements and matching this against clinic/theatre availability.

Analyse information relating to clinical rotas, theatre schedules and on call rotas and highlight issues with resource allocations and/or gaps in the timetables.

Supporting the Resident Doctor rotations by enquiring known leave and training requirements, assigning doctors to the on-call templates and presenting at doctors induction.

Informing OSMs, Consultants and colleagues of Resident Doctors sick leave and ensuring rotas comply with EWTD.