Learning & Development Administrator (AU)

Job Title:

• Learning & Development Administrator (AU)

Work Setup & Schedule:

• Hybrid
• Monday to Friday
• 7:00 AM to 4:00 PM
• Required onsite during monthly and quarterly meetings.

What you’ll be doing:

• Plan, schedule, and coordinate learning sessions (virtual and in-person)
• Manage logistics end to end: bookings, calendar invites, participant communications, materials and facilitator support
• Support delivery on the day (set up, attendance capture, follow ups)
• Administer LMS: enrolments, course uploads, user access, group maintenance and assignment tracking
• Monitor completion and follow up overdue items with participants and stakeholders
• Provide first line support for LMS issues (login/access, content display, basic troubleshooting) and escalate where required
• Maintain accurate records: attendance, completions, feedback and session registers
• Prepare regular reporting dashboards/updates on key learning metrics
• Support process improvements and project tasks in consultation with the national P&C team
• Act as the first point of contact for learning queries via the national shared inbox
• Liaise with facilitators and stakeholders to keep delivery on track and risks visible early
• Liaise with other learning leads to structure learning initiatives within the company.
• Work closely with APPD Project manager to coordinate learning initiatives and any learning related projects
• Support the national learning team with invoices, meeting coordination, document preparation and general administration
• Keep stakeholders informed on progress, issues and resolutions

Skills required:

• Experience in an administration, coordination or scheduling role (ideally 1–2 years)
• Strong organisation and time management, with the ability to manage competing priorities
• Strong written communication and confidence dealing with a range of stakeholders
• High attention to detail and good follow through
• Strong Microsoft Office skills, especially Outlook and Excel
• Comfortable working with systems and data (experience with an LMS is desirable)

What will make you a great fit:

• Non-Negotiable Qualifications:

  • Education: Graduate of any business administration or related course
  • Years of Experience: Minimum 6 months of experience in an administration role
  • Industry Exposure: Administration, Learning & Development, or People & Culture
  • Technical Skills: Learning coordination, scheduling, record maintenance, reporting, data tracking, and general administration
  • Soft Skills: Strong organisation, time management, written communication, attention to detail, follow-through, stakeholder management, and ability to manage competing priorities
  • Software experience or knowledge: Microsoft Office, particularly Outlook and Excel
  • Language Requirements: Strong written and verbal English skills
  • Others: Ability to coordinate learning sessions, manage logistics, communicate with participants and stakeholders, maintain accurate records, and provide timely administrative support

• Preferred Qualifications:

  • Years of Experience: 1–2 years of administration, coordination, or scheduling experience preferred
  • Industry Exposure: Learning & Development or People & Culture experience preferred
  • Technical Skills: Experience administering a Learning Management System (LMS), including enrolments, course uploads, user access, completion tracking, and basic troubleshooting
  • Soft Skills: Strong stakeholder engagement, proactive approach, adaptability, problem solving, and ability to work collaboratively
  • Accounting System/ Software experience or knowledge: Experience with LMS platforms and reporting/dashboard tools preferred

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities

Note: Due to the volume of applications we receive, only shortlisted candidates will be contacted for the next steps. All applications will be kept in our talent pool and may be considered for future opportunities that align with the candidate’s qualifications and experience.