Learning and Development Coordinator/Law Firm

Learning & Development Coordinator - NY Law Firm Downtown

About the Role

Senior Coordinator for the Learning & Development team, which is part of the Legal Talent Office, and will be responsible for the logistical and operational work required to plan, coordinate, and execute the Firm’s educational programs for lawyers. This includes corresponding with lawyers to schedule and organize programs as well as coordinating logistics with internal teams (Media, Conference and Dining Services, etc.) to ensure each program is executed successfully.

Responsibilities

• Plan, organize, and execute the Firm’s educational programs for lawyers across all seniority levels and practice groups.
• Manage the logistics and operations for the programs, including multi-day programs such as new associate and summer associate orientation, practice group academies and other large-scale/multi-day programs, short CLE programs, and practice group meetings.
• Maintain the educational program calendar and coordinate with lawyers to schedule programs, respond to questions, and communicate relevant program details.
• Coordinate all program logistics with internal teams, including Media, Conference and Dining Services, Building Security, and other departments.
• Coordinate with external vendors involved in educational programming, including managing scheduling, materials, logistics, and other program requirements.
• Monitor and respond promptly to emails and other inquiries regarding programs.
• Attend educational programs, which occur multiple times each week, to provide on-site logistical support along with assistant(s), assist participating lawyers, and coordinate with internal teams to address any issues involving technology, room arrangements, catering, or other program needs. Coordinate with presenters to provide CLE codes and display CLE sign in sheets where applicable.
• Maintain flexibility to work outside standard office hours on occasion, including arriving early or staying late, as needed to support educational programs. Overtime is available.

Supervisory Responsibilities

• Coordinate staffing coverage and assign assistant(s) to provide on-site support, particularly when multiple programs are scheduled at the same time, to ensure each program has in-person support.

Qualifications

EDUCATION and/or EXPERIENCE

• B.A. required
• Event planning/coordinating experience is strongly preferred
• Experience working at a law firm or similarly fast-paced professional services environment required

Required Skills

• Highly organized and detail-oriented
• Strong writing and communication skills
• Must be able to juggle multiple tasks with competing deadlines
• Proficiency in Microsoft Outlook, Word, PowerPoint preferred

Preferred Skills

• Experience with CLE, CE Manager, viDesktop, or other LMS preferred