Lease Management Executive - Facility & Client Operations

About Scalex Ventures

Scalex Ventures is a managed office space provider offering managed office spaces and virtual office solutions to businesses, with operations in Challaghatta and Whitefield, Bangalore, and Kochi.

Role: Lease Management Executive Facility & Client Operations

We are looking for a proactive and responsible Lease Management Executive to manage the day-to-day operations of our managed office facilities and coordinate effectively with clients, vendors, housekeeping teams, landlords/building management, and internal stakeholders.

Key Responsibilities

• Manage the day-to-day operations of managed office spaces.
• Coordinate with clients and address their operational requirements and concerns.
• Supervise and coordinate housekeeping and facility management activities.
• Manage vendors and service providers, including quotations, coordination, work completion, and follow-ups.
• Monitor office maintenance, cleanliness, repairs, and general facility requirements.
• Conduct regular inspections of the premises and ensure facilities are maintained as per company standards.
• Coordinate with landlords/building management for common-area and facility-related issues.
• Maintain records related to leases, clients, vendors, maintenance, and service contracts.
• Coordinate office handovers, takeovers, inspections, and exit formalities.
• Follow up on maintenance issues and ensure timely resolution.
• Assist with client onboarding and ensure the workspace is ready as per requirements.
• Identify and coordinate the onboarding of new clients for vacated and newly available office spaces, ensuring timely space readiness, client coordination, documentation, and handover.
• Monitor consumables, office supplies, and housekeeping materials.
• Handle vendor bills, service records, and basic administrative documentation.
• Ensure compliance with company processes and facility-related requirements.
• Coordinate with the management team and provide regular updates on operational matters.

Candidate Profile

• 2 to 5 years of experience in facility management, property management, managed office spaces, co-working, hospitality, or similar operational roles.
• Good communication and interpersonal skills.
• Strong vendor and client coordination abilities.
• Ability to independently handle day-to-day office operations.
• Good follow-up and problem-solving skills.
• Basic knowledge of MS Office / Google Workspace.
• Should be organized, responsible, and proactive.
• Ability to coordinate with multiple stakeholders and handle operational issues promptly.

Preferred Candidate Background

Candidates with experience in managed office spaces, co-working spaces, commercial property management, facility management, or hospitality operations will be preferred.

Location

Challaghatta, Bangalore Near Embassy GolfLinks

Salary

As per experience and industry standards.