Leasing Administrator

Position Summary:

We are seeking a highly organized, detail-oriented Lease Administrator with proven experience in commercial real estate leasing, responsible for the end-to-end maintenance and integrity of our lease portfolio, with expert-level proficiency in Yardi Voyager. This role will be responsible for meticulously abstracting and managing lease documentation, accurately maintaining lease data within Yardi, and supporting the leasing team to ensure accuracy, compliance, and efficiency across the portfolio, while maintaining positive relationships with tenants and internal stakeholders.

Key Responsibilities:

Interpret lease documents and enter lease terms, critical dates, and financial details into Yardi Voyager to create accurate abstracts and summaries

Maintain lease data integrity, updates, and year-end reconciliations across multiple commercial properties

Generate and review lease-related reports for internal teams and senior management

Coordinate lease execution, tracking, and document management

Ensure lease compliance with critical terms, options, rent escalations, and tenant obligations

Accurately process and distribute internal forms, information, new tenant applications, as required

Support property managers with lease-related inquiries

Monitor and track renewals, amendments, terminations, and other key events

Assist with annual budgeting and rent roll verification

Conduct periodic audits of lease data for accuracy and completeness

Liaise with brokers, tenants, and third-party vendors as needed, including responding to calls and emails internally and externally

Other duties as assigned

Requirements:

4+ years of experience in lease administration within the commercial real estate industry

High proficiency with Yardi Voyager (required)

Solid understanding of lease language, legal terms, and commercial leasing structures

Exceptional English communication (written and verbal) and excellent organizational skills

Detail-oriented with strong analytical and problem-solving abilities

Advanced knowledge in Microsoft Excel, Microsoft Office and other standard business tools

Ability to manage multiple priorities in a fast-paced environment and prioritize tasks to meet the needs of the business efficiently

Team Player – can work effectively with colleagues and associates to achieve a common goal

Working hours: Monday to Friday, 8:30 AM to 5:00 PM

Preferred Qualifications:

Experience working with a portfolio of retail, office, or industrial assets

Exposure to CAM reconciliations, operating expense audits, and tenant billing

Law Clerk experience or Real Estate license in Ontario (a plus, but not required)

Previous property management experience is an asset

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Vision care

Experience:

• Lease Administration: 3 years (required)
• Yardi: 2 years (required)

Work Location: In person