Leasing Officer

We are looking for a Leasing and Tenant Relations Officer to manage leasing, tenant relations, property administration, and marketing activities for our 3-storey commercial building with approximately 15 tenants in Maginhawa, Quezon City.

Key Responsibilities and Tasks

1. Tenant Acquisition and Management

• Lead tenant sourcing initiatives and coordinate with brokers to lease available spaces.
• Prepare and issue Offer Sheets and Award Notices to prospective tenants.
• Draft, review, and facilitate the execution of Lease Contracts and related documentation.
• Manage lease renewals, addendums, and amendments.
• Serve as the primary point of contact for tenants on leasing and related matters.
• Ensure tenant compliance with House Rules, lease agreements, and regulatory requirements.
• Oversee tenant turnover, defaults, pre-termination, and termination procedures.
• Maintain updated records of tenancy, contracts, and occupancy status.

2. Property Operations and Administration

• Oversee tenant billing processes, including issuance of statements, notices, and enforcement of lease terms.
• Supervise administrative staff and coordinate with Operations regarding security, housekeeping, and maintenance concerns.
• Coordinate with the Operations Team regarding common area maintenance and tenant fit-out or renovation works within leased premises.
• Monitor tenant-related issues or concerns and ensure timely resolution
• Manage and safeguard petty cash, parking collections, and other company funds, ensuring proper documentation and timely deposits.
• Prepare leasing reports as required by management.

3. Marketing and Events Management

• Plan and oversee property events in coordination with suppliers and event organizers.
• Develop and execute marketing campaigns and promotional initiatives to drive foot traffic
• Create and oversee production of marketing collaterals and digital contents.
• Manage and maintain an active social media presence for the building and other Foothold assets, as required.
• Monitor event performance, gather feedback, and recommend improvements.
• Foster partnerships with tenants, local businesses, and community organizations for collaborative promotions and initiatives.
• Conduct research on market, competitor, and community trends to support strategic planning.

Qualifications

• Bachelor’s degree in Marketing, Business Administration or any related field.
• At least 3–5 years of experience in property management or marketing
• With supervisory experience or demonstrated ability to lead a small team.
• Experience organizing events, promotions, or marketing activities
• Familiarity with managing social media pages and creating basic marketing content.
• Proficient in Microsoft Office or Google Workspace; experience using Canva or similar design tools is an advantage.