Leasing Transition Coordinator

Barkan Management Company, a large well-established Diversified Property Management Company, is seeking an Assistant Property Manager for a property located in West Hartford, CT. Monday - Friday, 8:30 am-5:00 pm. We are seeking an organized, detail-oriented, and resident-focused Assistant Property Manager to support the daily operations of our senior affordable housing community. Our property serves older adults through multiple affordable housing programs, including Section 8, HOME, Low-Income Housing Tax Credit (LIHTC), and Housing Choice Voucher assistance.

Leasing Transition Coordinator

Barkan Management Company, Inc. is seeking an experienced candidate for the position of Leasing Transition Coordinator in West Hartford, CT. The Leasing Transition Coordinator will establish and maintain professional relationships with our clients, residents, staff, and vendors. The ideal candidate will work in conjunction with the Property Manager and other office personnel in a mutually respectful, collaborative relationship. This is a full-time position, 40 hours a week, Monday through Friday.

Essential Administrative Functions:

• Answer telephone and direct calls.
• Greet residents, vendors, and applicants as they arrive at the office.
• Collect and distribute mail and messages.
• Filing, making copies.
• Type various memos.
• Process vendor invoices.
• Information Sheets: create/maintain vendor & resident lists.
• Create, close out and file resident work order requests, as needed.
• Provide administrative assistance to the Executive Team.
• Attend meetings and produce minutes as required.

Essential Leasing Functions:

• Maintain confidential information in resident files.

• Maintain waitlists and call lists current.

• Annual purge of wait lists.

• Manage and respond to all inquiries including website and marketing platforms.

• Conduct weekly tours.

• Show apartments to prospects for rentals as needed.

• Inspect apartments prior to move-ins and at move-outs.

• Prepare leases and move-in documents.

• Applicant screenings: Background and credit checks.

• Lead, coordinate and assist residents with internal and external moves as needed to accommodate construction.

• Assist other team members with projects, as needed.

• Complete special assignments at the direction of the Property Manager.

Qualifications:

• Proficient in the use of modern workplace technologies, including Microsoft 365 applications and AI-enabled productivity tools such as Microsoft Copilot.

• Utilizes AI-assisted tools to draft correspondence, summarize information, create reports, organize workflows, and enhance customer service while ensuring accuracy, confidentiality, and regulatory compliance.

• Demonstrate adaptability and willingness to learn new software solutions that improve organizational effectiveness and resident experience.

• Proficient with word processing and spreadsheet applications.

• Excellent organizational, written and verbal communication skills.

• Ability to be flexible and efficiently handle multiple priorities.

• Ability to work autonomously and as a member of a team.

Education & Experience:

• Must have, at minimum, a high school diploma with 2 years’ related experience.
• Housing Industry designations a plus.

Please note that all job offers are contingent upon passing both a background check and drug test.

Equal Opportunity Employer

The Barkan Companies is an equal opportunity employer committed to inclusion and diversity. We take affirmative action to ensure equal employment opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.