Leave Administrator

Leave Administration

• Review, verify, and record all types of employee leave (annual, sick, personal, maternity/paternity, etc.) in the HR system accurately and on time
• Track and update each employee's remaining leave balance in accordance with company policy and labor law
• Validate leave requests against entitlement rules and flag discrepancies before approval
• Coordinate with supervisors/line managers to confirm and finalize leave approvals
• Follow up on pending or overdue leave applications

System & Data Management

• Maintain accurate leave data in SAP and emp.online, ensuring both systems are synchronized
• Reconcile leave records between HRIS
• Troubleshoot and escalate system data issues related to leave records
• Prepare monthly, quarterly, and annual leave reports and dashboards for management review

Documentation & Compliance

• Collect, verify, and file supporting documents (sick leave forms, medical certificates, etc.)
• Ensure all leave records comply with company policy and applicable labor regulations
• Support internal/external audits by providing accurate leave documentation

Employee Relations (ER) Support

• Act as a first point of contact for employee inquiries regarding leave entitlements, policies, and procedures
• Support employee engagement and welfare activities
• Coordinate with other HR functions (compensation, development etc.) as needed