Legal Admin Assistant

About the role

We are looking for a Legal Administrative Assistant who will provide administrative, documentation, and records management support to the Legal team. The ideal candidate has a background in Library and Information Science or related fields, with strong skills in document organization, information management, research, and maintaining confidential records.

Key responsibilities

• Provide administrative and clerical support to the Legal team.
• Organize, classify, maintain, and retrieve legal documents, contracts, case files, and other records.
• Maintain an accurate and systematic filing and document management system, both physical and electronic.
• Assist in the digitization, indexing, and archiving of legal records.
• Track and monitor legal documents, requests, deadlines, and correspondence.
• Assist in retrieving relevant documents and information for legal research and internal requests.
• Perform basic legal and information research using internal databases and reliable online resources.
• Prepare, format, scan, photocopy, and distribute legal documents as required.
• Ensure proper naming, indexing, version control, and storage of electronic files.
• Maintain confidentiality and ensure that sensitive legal information is handled appropriately.

About you

• Bachelor's degree in Library and Information Science, Legal Management, Office Administration, or a related field.
• Experience in records management, document control, library/information management, or legal administration is preferred.
• Experience handling legal documents or working with a Legal team is an advantage.
• Strong knowledge of document classification, indexing, filing, archiving, and records management.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Highly organized, dependable, and able to manage multiple tasks and deadlines.