Legal Administrator

About the role

In this role, you will provide high-quality administrative support across a broad range of private client and property matters, including opening, maintaining and closing legal files; assisting with residential property transactions, including sale and purchase files; supporting settlements, including preparing documentation, coordinating key dates and liaising with clients, agents, banks and other law firms; preparing and formatting legal correspondence and documents; assisting with Wills, Estates and Trust administration; managing client communications in a professional and timely manner; undertaking AML/CFT and client onboarding processes; maintaining accurate records, filing and document management systems; diary management, reminders and general administrative support; and helping ensure files progress smoothly and deadlines are met.

Key responsibilities

• Opening, maintaining and closing legal files
• Assisting with residential property transactions, including sale and purchase files
• Supporting settlements, including preparing documentation, coordinating key dates and liaising with clients, agents, banks and other law firms
• Preparing and formatting legal correspondence and documents
• Assisting with Wills, Estates and Trust administration
• Managing client communications in a professional and timely manner
• Undertaking AML/CFT and client onboarding processes
• Maintaining accurate records, filing and document management systems
• Diary management, reminders and general administrative support
• Helping ensure files progress smoothly and deadlines are met

About you

• Previous experience in a legal administration, legal secretary or law firm support role
• Experience in property, conveyancing, estates, trusts or private client work would be an advantage
• Excellent attention to detail and strong organisational skills
• Clear written and verbal communication skills
• Confidence using Microsoft Office and legal practice management systems
• The ability to manage priorities and work to deadlines
• A professional, friendly and client-focused manner
• A willingness to learn and be part of a collaborative team

Benefits

• A varied role in a friendly property law practice
• The opportunity to work across property, settlements, Wills, Estates and Trusts
• A supportive team environment
• Health insurance as part of employee benefits
• Ongoing learning and development
• The chance to build strong relationships with clients and colleagues