LEGAL ASSISTANT

Position Summary

The Legal Assistant is a critical member of the litigation team, providing high-level administrative and organizational support to multiple litigation attorneys. This role ensures the smooth and efficient management of legal cases by assisting with document preparation, case coordination, scheduling, and communication with clients and court officials. The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced environment while handling sensitive legal matters with the utmost discretion.

Key Responsibilities

The following list of responsibilities for this position includes but is not limited to:

• Document Management:

  • Draft, format, proofread, and finalize legal documents, including pleadings, motions, and discovery responses.
  • File documents with courts electronically, ensuring compliance with state and federal filing deadlines and procedures.

• Client and Court Communication:

  • Serve as a professional point of contact for clients, opposing counsel, court personnel, and vendors.
  • Respond to inquiries and relay accurate messages to attorneys promptly.

• Scheduling and Calendar Management:

  • Manage attorneys’ calendars, coordinating court dates, depositions, client meetings, and other key deadlines.
  • Schedule and confirm appointments with clients, witnesses, and court reporters.

• Administrative Support:

  • Prepare expense reports and manage billing-related documentation.
  • Monitor deadlines and follow up on outstanding tasks to ensure timely completion.
  • Ad-hoc administrative assignments as needed.

Required Skills and Qualifications

• Education: High School Diploma or equivalent is required. Bachelor’s degree is a plus.
• Experience: 5+ years of administrative experience in a legal or corporate environment, preferably supporting a legal department.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with legal document management software, such as iManage.
  • Familiarity with legal terminology, processes, and protocols.

Core Competencies

• Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
• Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
• Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Work Environment

• The Firm hybrid policy allows for four remote workdays per month. The remaining days require in-office attendance in the Denver office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.