Legal Assistant

About us

IAN SMART ENERGY CORP is a forward-thinking energy company committed to delivering innovative solutions and sustainable practices across the energy sector. We pride ourselves on building a supportive workplace culture where our team members can thrive and contribute meaningfully to our success. Our mission is to lead the energy industry with integrity, professionalism, and a commitment to excellence in all that we do.

About the role

We are seeking a Legal Assistant to join our legal team at IAN SMART ENERGY CORP. This is a full-time position based in Quezon City, Metro Manila. As a Legal Assistant, you will play a crucial support role within our legal department, providing essential administrative and clerical assistance to our legal professionals. Your work will directly contribute to the efficiency and effectiveness of our legal operations, supporting the delivery of high-quality legal services to the organisation.

Key responsibilities

• Provide comprehensive administrative support to legal staff, including scheduling appointments, managing calendars, and coordinating meetings
• Prepare and maintain legal documents, correspondence, and files in accordance with established procedures and confidentiality requirements
• Conduct legal research using online databases, libraries, and other resources to support case preparation and legal matters
• Assist in the preparation of legal documents, pleadings, contracts, and agreements under the direction of senior legal staff
• Manage legal files and maintain organised record-keeping systems, ensuring proper documentation and easy retrieval
• Perform data entry and maintain accurate records in legal case management systems and databases
• Assist in proofreading and editing legal documents for accuracy, consistency, and compliance with formatting standards
• Support legal staff with document preparation for court filings, client communications, and internal reports
• Handle general office duties including answering telephone enquiries, receiving visitors, and managing office supplies
• Communicate effectively with clients, court personnel, and other external parties as directed by supervising attorneys

What we're looking for

• Secondary education (high school diploma or equivalent) as a minimum requirement; paralegal certification or legal studies qualifications are advantageous
• Proficiency in Microsoft Office applications, particularly Word and Excel, with strong typing and computer skills
• Excellent organisational and time management abilities, with capacity to prioritise multiple tasks simultaneously
• Strong written and verbal communication skills in English; proficiency in Filipino and/or other local languages is preferred
• Attention to detail and commitment to maintaining confidentiality and professional standards
• Familiarity with legal terminology and basic legal procedures is beneficial
• Ability to work collaboratively with legal professionals and other team members in a professional environment
• Reliability, integrity, and a professional demeanour when interacting with clients and external stakeholders
• Prior experience in a legal office, paralegal role, or similar administrative support function is desirable
• Knowledge of energy sector regulations or corporate legal matters would strengthen your application