Legal Assistant

Key Responsibilities

1. Tenancy Management

• Draft, review, and format tenancy agreements, lease documents, and related correspondence.
• Review tenancy agreements and legal documents in both English and Chinese (where applicable).
• Track key tenancy dates including lease commencement, expiry, renewal options, and rent review periods.
• Manage lease renewal processes, including preparation of documentation and coordination of approvals.
• Liaise with landlords, mall management, and external legal counsel on tenancy matters.
• Maintain a centralized database of tenancy agreements and outlet-related documents.
• Support new outlet openings and closures from a tenancy documentation perspective.

2. Trademark & Intellectual Property Management

• Assist in trademark application processes, including preparation and submission of required documents.
• Track trademark application status, deadlines, and renewal dates.
• Maintain and update trademark portfolio records (local and international, where applicable).
• Liaise with external trademark agents and legal counsel on filings, oppositions, and renewals.
• Monitor potential trademark infringements and escalate issues where necessary.

3. Contract & Legal Documentation

• Draft, review, and format standard legal documents including NDAs, supplier agreements, and service contracts.
• Assist in reviewing bilingual (English/Chinese) contracts where required.
• Maintain proper version control and document tracking.
• Ensure legal documents are properly filed and organized (both physical and digital).

4. Administrative & Coordination Support

• Manage calendars, deadlines, and reminders for tenancy and trademark matters.
• Liaise with internal departments (Operations, Finance, Marketing) on legal and brand-related matters.
• Support coordination with external stakeholders including landlords, lawyers, and agents.

5. Compliance & Reporting

• Ensure timely renewal of leases and trademarks to avoid business disruption.
• Prepare periodic reports on tenancy status and trademark portfolio updates.
• Assist in regulatory filings where required.

6. Financial & Billing Support

• Track legal expenses related to tenancy and trademark matters.
• Process invoices from landlords, legal firms, and trademark agents.

Qualifications:

• Diploma in Law, Bachelor’s degree in Law, Legal/Paralegal Studies, or a related field.
• Entry-level candidates are welcome to apply.
• Knowledge of legal terminology and procedures.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to prioritize tasks in a fast-paced environment.