Legal Assistant

Company Description Dietz, Gilmor & Chazen is a workers’ compensation defense law firm with offices across California, including Greater Los Angeles, San Francisco, Ontario, Long Beach, Sacramento, and Santa Monica. The firm is actively expanding and offers team members a collaborative culture, manageable caseloads, and a clear path to partnership. Dietz, Gilmor & Chazen partners with a wide range of clients, including self-insured and self-administered employers, third-party administrators, insurance carriers, public and private entities, captives, and group programs. The firm is knowledge-driven and focused on client service, providing expertise and resources that help reduce risk and costs for claims portfolios and complex matters. Team members contribute to timely, informed decision-making and efficient case closures across all Workers’ Compensation Appeals Board venues in California.

Role Description The Legal Assistant is a full-time, on-site role based in Santa Ana, CA. This role supports a Partner Attorney in workers’ compensation defense matters by drafting, formatting, and managing legal documents, filings, Compromise and Release and or Stipulation with Request for Award etc. Daily responsibilities include maintaining case files, organizing evidence and medical records, calendaring hearings and deadlines, and coordinating communication between attorneys, clients, courts, and opposing counsel. The Legal Assistant will prepare and process court forms and e-filings, assist with discovery and document production, and update case management systems to ensure accurate, current information. The role also involves general administrative support such as scheduling, handling mail, and assisting with billing or time entry, while maintaining confidentiality and adhering to firm procedures and legal standards.

Qualifications

• Strong foundation in law and workers’ compensation concepts and or some relevant experience, with the ability to understand and follow legal procedures.
• Proficiency in legal document preparation, including drafting, formatting, filing, and managing case-related materials.
• Effective communication skills for interacting with attorneys, clients, courts, and external partners in a professional manner.
• Administrative assistance skills, including organization, scheduling, file management, and accurate data entry.
• Prior experience as a Legal Assistant or in a similar legal support role, preferably in workers’ compensation or litigation.
• High attention to detail, strong time management abilities, and capacity to handle multiple cases and deadlines simultaneously.
• Proficiency with legal practice management software, Microsoft Office tools, and electronic filing systems.
• Ability to work on-site in Santa Ana, CA and collaborate effectively within a team-oriented law firm environment.
• Relevant education such as a paralegal certificate, associate’s or bachelor’s degree, or equivalent practical experience.