Legal Assistant

About the Company

Top NJ Law Firm/Newark NJ.

About the Role

Litigation Legal Assistant for Top NJ Law Firm. Location: Newark NJ

Responsibilities

• Confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.
• Must be a team player, highly organized, pro-active and able to multi-task in an extremely fast paced environment.
• Transcribe real time dictation, correspondence, letters, and confidential memorandum. BigHand a plus for this position.
• Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed.
• Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills.
• Handles Court E-Filings; able to retrieve and distribute court filings from docket to appropriate attorneys on case.
• Able to handle high level client contact, handle calls for senior partner; able to direct message to the appropriate person in a timely manner.
• Prepares, maintains and confirms daily work calendars and schedule meetings, depositions.
• Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals.
• Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines.
• Maintain attorneys’ legal confidential and administrative file.
• Provide administrative support to lawyer.
• Handle communication with clients.
• Locate and develop case relevant information.

Qualifications

Must have legal/litigation experience.

• Bachelor's degree or equivalent experience.
• Experience in legal assistance.
• Familiarity with law, legal procedures, and protocols.

Required Skills

• Strong proofreading skills.
• Knowledge of MS Office, Word, Outlook, Excel, PowerPoint
• Ability to multi-task in a fast-paced environment.
• Proficient in handling confidential information.

Preferred Skills

• Experience with BigHand.
• Familiarity with iManage.

Pay range and compensation package

Compensation details not provided.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.