Legal Assistant

Job Details:

Legal Assistant - Los Angeles Law Firm - $75-100k

• Prior/current law firm/legal industry experience is required.

We are seeking a proactive and detail-oriented Legal Administrative Assistant to join our clients team. This position provides comprehensive administrative, secretarial, and operational support to attorneys within our Corporate, Finance, and Litigation practice groups. Operating under general guidance, the Legal Administrative Coordinator plays a key role in supporting daily practice workflows, maintaining accurate documentation, and delivering superior client service in a fast-paced professional environment.

Key Responsibilities Practice & Document Support

• Draft, edit, proofread, and format legal correspondence, memoranda, reports, and administrative communications.
• Perform redlining, document comparison, and formatting of complex legal documents.
• Prepare individual signature packets for corporate transactions, compile exhibits and schedules, and assemble final executed closing binders.
• Assist with basic legal research, practice group projects, and document production (printing, scanning, copying, and electronic distribution).

Administrative & Calendar Operations

• Manage attorney calendars, schedule appointments, and coordinate internal and external meetings.
• Arrange audio and video conference setups, reserve conference rooms, and coordinate necessary logistics.
• Manage incoming phone calls, take accurate messages, and update contact databases and client relationship systems.
• Arrange comprehensive travel accommodations, prepare detailed itineraries, and maintain travel profiles.

Financial & Workflow Administration

• Utilize task delegation and workflow software to track, update, and manage assigned duties, maintaining clear communication on task status and deadlines.
• Assist attorneys with accurate daily time entry.
• Coordinate new business intake, client onboarding forms, and related conflict documentation.
• Process vendor invoices, prepare check requests, compile expense reports, and track payments through resolution.

Qualifications & Skills Required:

• Education: Bachelor’s degree or an equivalent combination of education and administrative experience.

• Experience: Minimum of two (2) years of administrative support experience in a law firm environment.

• Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat/PDF software, and legal task management tools.

• Core Competencies:

• Exceptional organizational and multitasking skills with strong attention to detail.

• Excellent written and verbal communication skills.

• Demonstrated discretion and high integrity when handling sensitive and confidential information.

• Ability to work both independently and collaboratively within a team environment.

To apply and for further information, please submit your resume and references to [email protected] . Connect with me on LinkedIn

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Dan Urban Liberty Personnel Services, Inc. 1001 Conshohocken State Rd, Suite 2-410

West Conshohocken, PA 19428

Call or Text: 484.567.2093 – Direct

610.941.6300 Ext 119 - Main

[email protected]

www.libertyjobs.com

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