Legal Assistant

Job Posting: Foreclosure Legal Assistant (Service Department)

Location: Cleveland, OH (On-site)
Position Type: Full-Time
Department: Foreclosure Service / Default Operations

About Us

Our growing Cleveland-area law firm specializes in creditors' rights, default servicing, and foreclosure law. We are looking for a dedicated, detail-oriented Legal Assistant to join our fast-paced Service Department.

Position Overview

The Legal Assistant in the Service Department plays a critical role in managing high-volume foreclosure files. You will coordinate and track service of process, prepare legal documents, and communicate with process servers, courts, and opposing parties while ensuring strict compliance with state and federal guidelines.

Key Responsibilities

• Prepare and track summonses, complaints, and service of process documents in accordance with Ohio foreclosure rules and timelines.

• Review service returns, affidavits, and proof of service for accuracy and completeness.

• Communicate with local process servers, sheriffs' offices, and county courts to resolve service issues.

• Update and maintain internal case management and client databases with accurate status notes.

• Coordinate incoming and outgoing service mail, notices, and publication requirements.

• Assist attorneys with general file maintenance and administrative tasks.

• Prioritize multiple assignments and meet deadlines in a fast-paced environment.

• Perform other duties and responsibilities as assigned.

• Maintain accurate and organized electronic and physical files.

Work Schedule

• Full-time schedule: Monday–Friday, 8:30 AM–5:00 PM
• On-site position in downtown Cleveland
• Professional, collaborative, and team-oriented work environment

Qualifications

• Experience: 1+ years of experience as a legal assistant, legal secretary, or in a default servicing/foreclosure environment preferred (entry-level candidates with strong administrative/clerical backgrounds will be considered).
• Education: High school diploma required; Associate degree or Paralegal Certificate is a plus.
• Skills:
  • Strong attention to detail and high organizational capacity.
  • Ability to handle high-volume workflows under tight court deadlines.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and legal case management software.
  • Clear and professional written and verbal communication skills.

Compensation & Benefits

• Salary Range: Competitive / commensurate with experience (typically $40,000 – $50,000/year based on local market standards).
• Benefits: Health, dental, and vision insurance, ST/LT disability and life insurance, 401(k) with company performance contributions, paid holidays, parking or public transportation reimbursement, monthly team lunches, and paid time off (PTO).