LEGAL ASSISTANT MANAGER

1) Corporate & Legal Compliance (Statutory & Documentation)

• Company Secretarial Oversight: Manage Board Resolution and ensure timely, accurate SSM statutory fillings. Coordinate with external company secretaria; services to manage Board resolutions and ensure timely, accurate SSM statutory fillings.
• Stamp Duty Administration : Oversee internal business units to ensure 100% of executed commercial agreements are processed via the STAMPS (LHDN) system within the statutory 30 day window
• Statutory Enforcement Defense : Act as the primary defender against administrative summonses, late filling, or compliances penalties issued by the legal authority including SSM or LHDN
• Legal Drafting & Review : Develop, update and improve internal compliance checklist, protocols and policies

2) Data Protection Officer (DPO)

• PDPA 2010 Compliance : Serve as the site's designated Data Protection Officer to drive, monitor and enforce full site compliance with the Personal Data Protection Act 2010 (PDPA).
• Health Checks/ Audit & Training : Conduct periodic data privancy audits and deliver targeted training to employees handling personal data. Plan and execute periodic internal data privancy audits across target department (HR, IT, Procument) and conduct mandatory PDPA awareness training for personal data processors.
• Breach & Inquiry Mangement: Serve as the primary point of contact for personal data enquiries, complaints, and potential personal data breach investigations

3) Integrity, Risk Management & Governance

• Anti-Bribery & Corruption (ABAC): Implement, monitor and test the T.R.U.S.T. framework to ensure compliance with Section 17A of the MACC Act 2009.
• Internal Audit & Ethics: Conduct internal compliance "health checks", manage the corporate whistleblowing channel, and investigate integrity or code of conduct breaches or non-compliance findings.
• Corporate Risk Register: Maintain and update the Corporate Risk Register quarterly and execute proactive mitigation strategies
• Crisis Management : Handle Legal defense prep and internal investigations regarding white collar offenses or integrity breaches.
• HQ Reporting : Prepare regular compliances checklists and daskboards for submission to the HQ Compliance Team

4) Regulatory & Technical Compliance (Operational Licensing)

• Operational Licensing: Coordinate with business units to secure and maintain valid "Permits to Operate" from government agencies (ST, DOE, DOSH. MITI)
• Enforcement Liaison : Manage and respond to "Show Cause" notices, compounds and regulatory summonses stemming from technical non-compliance.
• Regulatory Tracking : Monitor changing local regulations and advice top management on emerging operational compliance risks

5) Stakeholder Management & Reporting

• HQ Reporting: Prepare and submit comprehensive compliance report to the HQ Compliance Team as scheduled
• External Liaison: Serve as the professional for external auditors, legal bodies, trade associations and goverment authorities
• Ad-Hoc Duties: Execute stategic tasks assigned by the Legal Affairs Part Leader and Top Management