Legal Billing Coordinator

Pearl Cohen is an international law firm offices in New York, Boston, and San Francisco. We represent innovation-driven clients; from Fortune 500 companies to start-ups and entrepreneurs, investors, academic institutions, and government-related entities.

We are looking for a talented individual to join our accounting department. The ideal candidate will be responsible for all aspects of drafting and finalizing client bills and e-bills along with ongoing collections efforts. There will be an opportunity to grow and take on other accounting tasks within the Firm. This is a hybrid position; you will work at our New York midtown office at least three days a week.

Essential Duties and Responsibilities

• Manage the full monthly billing cycle and prepare attorney invoices accurately and on time.
• Prepare LEDES files for submission to clients via web-based e-billing systems or via email. Troubleshoot and resolve all errors.
• Initiate corrective measures and communicate with billing attorneys and clients, as appropriate.
• Identify, escalate, and help resolve collection concerns.

Job Expectations

• Demonstrate commitment to high-quality customer service in a fast-paced environment.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines.
• Excellent written and oral communication skills with attorneys, staff, vendors, and clients.
• Protect all client and firm financial information with strict confidentiality.

Requirements

• At minimum of 5 years' experience in legal services billing
• Advanced Excel skills (vLookup and Pivot Tables)
• Proficient with Outlook and AdobePro
• Experience with major e-billing systems such as Legal Tracker, CounselGO, Brightflag, TyMetrix, Collaborati, BillingPoint, CounselLink, Passport, Legal eXchange, etc.
• AA or BA degree preferred
• Familiarity with accounting principles

Disclaimer

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pearl Cohen LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Pay: $80,000.00 - $98,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Experience:

• legal billing: 5 years (Required)

Ability to Commute:

• New York, NY 10036 (Required)

Work Location: Hybrid remote in New York, NY 10036