Legal Document Specialist (Wed-Sun / Flexible Shift)

About the Role

We are seeking a meticulous and tech-savvy Document Specialist to join a leading law firm in Hong Kong. In this role, you will be key in producing, formatting, and proofreading high-quality legal documents, financial statements, and presentations. You will also serve as a frontline contact for technical document support across the firm.

Shift Options

This role offers dedicated shift schedules aligning with global workflow operations:

• Option 1: Wednesday to Sunday, 12:00 PM - 8:00 PM
• Option 2: Wednesday to Sunday, 9:30 AM - 5:30 PM

Key Responsibilities

• Document Production & Formatting: Create, format, and revise complex legal documents, presentations, flow charts, and financial statements adhering strictly to firm standards.
• Advanced Document Services: Manage cross-referencing, Tables of Contents/Authorities, indexing, mail merges, fillable PDFs, and ChangePro document comparisons.
• Troubleshooting & Support: Assist users via the Word Support desk, troubleshoot application issues, and recover corrupted files using remote access tools.
• Document Conversion: Scan, format, and convert documents across various software packages.
• Quality Control: Proofread all work meticulously for accuracy, style, and formatting consistency.
• Workflow Management: Maintain an accurate daily work log and coordinate with the Word Processing Supervisor regarding task prioritization.

Key Qualifications & Skills

• Education: High School Diploma or above

• Technical Proficiency:

  • Intermediate to advanced knowledge of the MS Office Suite (Word, PowerPoint, Excel).
  • Knowledge of legal-specific software (e.g., Workshare/iManage WorkSite, Payne Numbering) is highly desirable.
  • Experience with Adobe products, ChangePro, or EDGAR filings is preferred.

• Core Skills:

  • Exceptional attention to detail and strong proofreading ability.
  • Proven problem-solving and technical troubleshooting skills.
  • Strong customer service orientation with experience handling confidential information discreetly.
  • Ability to prioritize tasks effectively under tight deadlines and high-pressure situations.

• Experience: Previous experience within a mid-to-large law firm or professional services environment is strongly preferred.

How to Apply

If you are detail-oriented, enjoy technical document processing, and thrive in a dynamic, global environment, we would love to hear from you! Please submit your updated CV detailing your relevant legal document production experience or email [email protected] to schedule a confidential discussion.